Administrative Specialist

Job Description

Job Description

Administrative Specialist / Office Coordinator

SRS, LLC | Summit Remediation Solutions

Silverthorne, Colorado  •  Full-Time  •  Monday–Friday  •  Compensation based on experience

About Summit Remediation Solutions

Summit Remediation Solutions (SRS, LLC) is a growing environmental remediation and specialty contracting company serving Summit County and surrounding Colorado communities. Our services include asbestos abatement, mold remediation, radon testing and mitigation, water damage restoration, insulation, crawlspace services, and related construction and environmental services.

We are seeking a dependable, organized, detail-oriented Administrative Specialist / Office Coordinator to manage daily office responsibilities and support customers, management, and field employees. The position requires excellent communication, accuracy, independence, and the ability to manage competing priorities.

Primary Job Responsibilities

Scheduling & Coordination

·       Schedule customer appointments, estimates, inspections, and service calls.

·       Coordinate radon testing appointments, equipment placement, and retrieval.

·       Schedule field crews, supervisors, and technicians; maintain calendars and project schedules.

·       Confirm appointments and communicate schedule changes to customers and employees.

Phones, Emails & Customer Service

·       Answer incoming calls promptly and professionally; respond to customer emails.

·       Assist customers with scheduling, service questions, and project updates.

·       Direct technical questions to appropriate staff; follow up with prospective and existing customers.

·       Maintain accurate customer contact information and communication records.

Employee Receipts & Expense Verification

·       Collect and organize company credit card receipts by employee, date, and transaction.

·       Compare receipts with credit card statements and flag missing receipts or discrepancies.

·       Follow up with employees and prepare organized expense records for accounting review.

Employee Payroll & Time Verification

·       Collect and review timesheets and employee work hours.

·       Verify hours against schedules, GPS records, and other available documentation.

·       Identify missing entries, discrepancies, and overtime; coordinate corrections with supervisors.

·       Prepare payroll documentation for management review and approval.

Proposals, Estimates & Contracts

·       Prepare proposals and estimates using company templates and approved pricing.

·       Create and organize contracts, work authorizations, and change orders.

·       Send proposals to customers, track outstanding estimates, and follow up.

·       Prepare and route documents for electronic signature using DocuSign.

General Office Administration

·       Maintain organized digital customer, project, employee, and vendor records.

·       Enter and update information in company software and assist with invoicing and payment tracking.

·       Maintain project photos, reports, certifications, licenses, and training records.

·       Support onboarding, vendor communication, travel and lodging arrangements, and other office duties.

Required Qualifications

·       Previous administrative or office support experience and excellent organizational skills.

·       Professional phone manner, clear writing, accuracy, and ability to manage multiple tasks.

·       Must be proficient in Microsoft Office, including Word, Excel, and Outlook.

·       Must be proficient in Google Workspace, including Docs, Sheets, Drive, and Calendar.

·       Must be proficient in Adobe Acrobat for creating, editing, combining, and managing PDFs.

·       Must be proficient in DocuSign for preparing, sending, and tracking electronic signatures.

·       Must be ready and able to quickly learn SRS business software for scheduling, estimating, CRM, project management, invoicing, and document management.

·       Strong electronic filing, data entry, document formatting, and basic software troubleshooting skills.

·       Ability to work independently, meet deadlines, and maintain confidentiality of payroll and financial information.

Preferred Qualifications

·       Experience in construction, restoration, remediation, or a service business.

·       QuickBooks, payroll/timekeeping, CRM, or scheduling software experience.

·       Experience preparing proposals, invoices, contracts, and estimates.

·       Bilingual English/Spanish skills are a plus.

Ideal Candidate

A proactive, resourceful, technologically proficient professional who follows through without constant reminders, communicates clearly, and takes ownership of keeping office operations organized. Strong computer skills and a willingness to learn new systems are essential.

What We Offer

·       Full-time employment with a growing Colorado company.

·       Competitive compensation based on experience.

·       Opportunity for professional growth and increased responsibility.

·       Collaborative, team-oriented working environment.

How to Apply

Submit a resume outlining your administrative experience, computer software proficiency, and employment history.

SRS, LLC – Summit Remediation Solutions is an Equal Opportunity Employer