Payroll Officer

Payroll Office Manager

Assures the smooth and efficient operation of a well-organized payroll office in a friendly and professional manner. Maintains accurate and updated records necessary for prompt and accurate handling of all payroll matters and local, state and federal reporting.

Requirements:

• Educational Level: High School Diploma and 4 years payroll experience, office practices required. Bachelor Degree in a related field preferred.
• Proficiency Skills: Written and oral communication skills, ability to operate office machinery and deal with multiple tasks, computer competence, typing and proof reading skills.
• Personal Skills: Pleasant personality, cooperative attitude, physical skills and stamina to perform essential duties. Proficiency in Microsoft office and Excel is required.

Salary: CCSS Classified Salary Schedule A19, 12 months.

Works 240 days/year. Yearly salary is determined by multiplying the hourly pay rate by the number of work days. That total is then divided by 12 months.

General Responsibilities:

• Maintains a pattern of prompt and regular attendance.
• Ensures primary workstation and responsibilities are covered at all times during the working day.
• Demonstrates knowledge and proficiency in typing and word processing skills as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in spreadsheet applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in database applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of internet and email as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of other computer applications as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the use of office machinery as applicable to job responsibilities.
• Demonstrates knowledge and proficiency in the development, revision and production of documents, reports, forms, and materials.
• Maintains and manages files, records, office supplies, materials and equipment in an appropriate, accessible and current manner, including records necessary for reporting and accountability.
• Demonstrates appropriate verbal, written and telephone communication skills.
• Demonstrates proficiency in drafting written correspondence, answers correspondence received by and on behalf of the supervisor as requested.
• Demonstrates accurate and consistent proof reading skills.
• Receives and returns telephone calls on behalf of the supervisor as requested using high standards of telephone techniques.
• Greets visitors in a courteous and professional manner; provides information and handles routine business associated with a busy, productive and smoothly run office.
• Acts in a professional manner and maintains a professional attitude towards the public and colleagues; adheres to cultural diversity guidelines, and exhibits the fundamentals of good public/customer service.
• Complies with school, system, state and federal regulations and policies, including the PSC Code of Ethics, as related to job requirements.
• Maintains confidentiality of sensitive information and material; adheres to chain of command.
• Maintains a professional appearance as appropriate for job responsibilities.
• Maintains and improves knowledge and skills to promote proficiency in the operations of an organized, modern, updated and efficient office.
• Participates in workshops and staff development activities and applies what is learned to the job; accepts new challenges in a professional manner.
• Shows initiative and assumes responsibility for all aspects of job responsibilities; performs routine duties and tasks with little or no direct supervision.
• Exhibits time on task and a flexible, cooperative, progressive and hard working attitude and style. Limits personal business and phone calls to a minimum during work hours.
• Supervises and evaluates personnel assigned to the department.
• Calculates and reconciles all payrolls, including maintaining employee leave accruals and leave balances, and assisting with leave-related reporting.
• Prepares reports and checks for proper agencies covering all deductions.
• Enters, calculates and completes reports for all wage garnishments.
• Prepares and reports all quarterly and annually state, federal, and other agency returns such as taxes, W2, 941, etc.
• Prints, sorts and distributes payroll checks.
• Calculates and processes deduction payments to appropriate vendors in an accurate and timely manner.
• Maintains records necessary for and prepares electronic transmissions of TRS, etc. in an accurate and timely manner.
• Oversees the maintenance of payroll files.
• Assists employees with payroll questions and paperwork.
• Demonstrates loyalty to the school, school system and administrators.
• Enhances the climate of the building and the morale of colleagues.
• Works with school payroll personnel to ensure proper crediting of timesheets and overtime.
• Performs other duties as requested.