Human Resources & Executive Assistant

Job Description

Job Description

Human Resources & Executive Assistant

Join Our Team

LiquiServe is one of the nation's leading regional beverage equipment service companies, proudly serving many of the world's largest foodservice and beverage brands. With operations across 14 states and a growing team of more than 80 employees, we continue to expand through exceptional customer service, innovative solutions, and an outstanding team culture.

We are seeking an energetic, highly organized, and people-focused Human Resources & Executive Assistant to join our leadership team. This position is ideal for someone who enjoys building relationships, thrives in a fast-paced environment, and is excited to play a key role in helping a growing company attract, hire, and retain exceptional talent.

This is much more than an administrative position. You will work directly with executive leadership and serve as an important partner in recruiting, employee engagement, HR administration, payroll support, and executive operations. Every day brings something different, making this an outstanding opportunity to learn every aspect of Human Resources while contributing to the continued growth of our company.

If you're someone who enjoys taking initiative, solving problems, staying organized, and helping build great teams, we'd love to meet you.

The Human Resources & Executive Assistant provides comprehensive recruiting, human resources, and executive administrative support to the Vice President of Human Resources and executive leadership team.

The primary focus of this position is full-cycle recruiting , ensuring LiquiServe attracts and hires talented employees across multiple states. In addition to recruiting, this position supports payroll administration, employee onboarding, HR compliance, employee relations, executive scheduling, and a variety of administrative and operational projects.

The ideal candidate is professional, highly organized, detail-oriented, proactive, and able to maintain strict confidentiality while managing multiple priorities.

Talent Acquisition & Recruiting (Primary Responsibility)

• Lead the full-cycle recruiting process for positions across multiple states.

• Develop engaging job postings that attract qualified candidates.

• Source candidates using job boards, social media, networking, and other recruiting platforms.

• Screen resumes and conduct initial candidate interviews.

• Coordinate interviews with hiring managers and executive leadership.

• Maintain communication with candidates throughout the hiring process to provide an exceptional candidate experience.

• Prepare offer letters and coordinate pre-employment requirements.

• Coordinate background checks, drug screenings, employment verifications, and onboarding documentation.

• Track recruiting metrics and provide hiring updates to leadership.

• Develop recruiting strategies to improve hiring quality, speed, and candidate pipelines.

• Represent LiquiServe professionally to candidates and promote our company culture and employment brand.

• Continuously identify new recruiting sources and best practices to support company growth.

Human Resources

• Coordinate new hire onboarding and orientation.

• Maintain accurate and confidential employee files and HR records.

• Process employee status changes, promotions, transfers, and terminations.

• Support payroll preparation and maintain employee compensation records.

• Assist with employee benefits administration and enrollment.

• Support compliance with federal, state, and company employment requirements across multiple states.

• Assist with HR reporting, audits, and documentation.

• Coordinate employee recognition programs, training initiatives, and employee engagement activities.

• Respond to employee questions regarding policies, benefits, and HR procedures.

• Assist in developing and updating HR policies, procedures, and employee communications.

• Maintain employee information within ADP Workforce Now and other HR systems.

Administrative Support

• Maintain organized filing systems and company records.

• Prepare reports using Microsoft Office applications.

• Coordinate office supplies and vendor communications.

• Assist Accounting with administrative and recordkeeping functions.

• Support company meetings, events, and special projects.

• Perform additional duties as assigned.

Preferred Experience

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.

• 2-5 years of Human Resources, recruiting, or executive administrative experience.

• Demonstrated success with full-cycle recruiting and talent acquisition.

• Experience recruiting across multiple locations or multiple states is highly preferred.

• Experience using applicant tracking systems (ATS) and HRIS platforms.

• Experience with ADP Workforce Now or similar payroll and HR systems preferred.

• Experience supporting executive leadership is a plus.

• Excellent interpersonal and relationship-building skills.

• Outstanding verbal and written communication abilities.

• Strong interviewing and candidate assessment skills.

• Exceptional organization and attention to detail.

• Ability to manage multiple priorities while meeting deadlines.

• High level of professionalism, discretion, and confidentiality.

• Strong initiative with the ability to work independently.

• Sound judgment and excellent decision-making skills.

• Ability to adapt quickly in a fast-changing, entrepreneurial environment.

• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.

• Be a key contributor to a growing company with operations across 14 states.

• Work directly with executive leadership and make a meaningful impact on our organization's success.

• Play a leading role in building exceptional teams through recruiting and talent acquisition.

• Gain valuable experience across recruiting, Human Resources, payroll, employee relations, executive administration, and business operations.

• Work in a collaborative, entrepreneurial environment where your ideas are welcomed and your contributions matter.

• Enjoy opportunities for professional growth and career development as LiquiServe continues to expand.

If you're passionate about recruiting great people, enjoy building relationships, and are looking for an opportunity where you can make a real difference, we'd love to hear from you.