Admin. Assistant- Principal ES

Admin Assistant- Principal ES/MSExemption Status/Test: NonexemptReports to: PrincipalPay Grade: Clerical/Paraprofessional PG 4—217 daysAssigned CampusPrimary PurposeEnsure efficient operation of school administrative office and provide clerical services for school's administrative staff.QualificationsEducation/Certification:High school diploma or GEDSpecial Knowledge/Skills:Proficient keyboarding and file maintenance skillsAbility to use software to develop spreadsheets, databases, and do word processingAbility to maintain accurate and auditable recordsKnowledge of basic accounting principlesAbility to follow verbal and written instructionsAbility to perform a variety of tasks often changing assignment on short noticeEffective organizational, communication, and interpersonal skillsExperience:1-year secretarial experience preferredMajor Responsibilities and DutiesRecords, Reports, and CorrespondencePrepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.Maintain school calendar of events.Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.Reception and PhonesReceive incoming calls, take reliable messages, and route to appropriate staff.Assist students, teachers, and parents as needed.Schedule meetings and appointments and maintain calendar for principal.Accounting and InventoryPrepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.Maintain inventory of fixed assets, equipment, and supplies.OtherAssist with planning, preparation, and setup of faculty meetings and campus activities.Sort, distribute, or deliver mail and other documents.Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.Maintain confidentiality.Follow district safety protocols and emergency procedures.Other duties as assignedSupervisory ResponsibilitiesNoneMental Demands/Physical Demands/Environmental FactorsTools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stressThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.