Fiscal Specialist 2 - Accounts Payable and Travel

Fiscal Specialist 2 - Travel and Accounts Payable

The Opportunity: The Fiscal Specialist 2 - Travel and Accounts Payable position performs a variety of complex and varied fiscal and administrative functions, such as travel and expense reimbursement, accounts payable, establishing and maintaining comprehensive fiscal record-keeping systems, under the general direction of the Associate Director of Business Operations. This position handles a high volume of incoming documents and performs a variety of accounts payable functions. Strong customer service skills are also essential for effectively working with vendors and college staff to resolve accounts payable items and related issues.

This is a full-time, classified position working 40 hours per week, 12 months per year. This position works onsite in the Business Office on the main campus located in Mount Vernon, Washington.

Duties and Responsibilities

Accounts Payable

• Work collaboratively with Purchasing, Grants, and other College departments to ensure accounts payable and grant expenses are paid in a timely manner;
• Perform timely and accurate accounts payable data entry in the College's automated financial management system;
• Review, process, and post business transactions including payment requests, vendor invoices, travel reimbursements, payroll vouchers, and journal entries;
• Ensure all information is complete in order to process payments in compliance with College guidelines and policies;
• Perform a variety of accounts payable functions, including price and quantity matching, and verifying receiving, account coding, and budget authorization;
• Interpret fiscal policies and procedures related to accounts payable; Process Vouchers for payment via check or ACH;
• Determine and apply applicable taxes to payments made.

Travel

• Maintain and process travel expense records; ensure compliance with state and institution regulations and procedures; Allocate travel expenses to appropriate budgets;
• Developing procedures relating to travel and training staff on appropriate travel procedures; Work to develop and provide travel training to Institutional staff;
• Inquire and answer inquiries regarding expenses and encumbrances incurred from TA/CNER from both the Operational and Grant departments;
• Maintain travel records;
• Resolve problems, review and approve, and ensure proper allocation of budgets;
• Assist with Travel Reconciliations and Fiscal Year-end Activities in the financial system;
• Ensure compliance with state and institutional regulations and procedures;
• Resolve problems and/or obtain approval for deviations from authorized procedures or expenditures.

Customer Service and Institutional Representation

• Represents Institution as an attendee at Council meetings and on State Board Task forces;
• Communicates with staff and suppliers to resolve payment and travel issues;
• May serve as a point of contact for the office, greeting and assisting staff and students as they enter; Provide Customer service to internal and external customers;
• Enter tickets to SBCTC for ctcLink process issues;
• Assist other fiscal staff with month-end and year-end close and during peak times.

Other duties as assigned

• Performs other work as required.

Knowledge, Skills, and Abilities: Knowledge or understanding of:

• Skagit Valley College policies and procedures related to accounting principles;
• State of WA policies and procedures related to accounting functions;
• Generally accepted accounting principles.

Skills:

• Microsoft Office Suite, particularly Excel, or similar programs;
• Strong oral and written communication skills;
• Strong time management skills;
• Demonstrated ability to work effectively with diverse groups;
• Plan and manage time effectively;
• Effectively organize multiple assignments.

Ability to:

• Work with agencies, vendors, and college employees regarding fiscal operations;
• Analyze purchasing contracts and orders;
• Effectively plan and organize multiple assignments;
• Work independently;
• Handle confidential information appropriately;
• Work effectively as a member of a team;
• Adapt easily to changing business needs, conditions, and work responsibilities;
• Work effectively with diverse groups;
• Communicate visually, orally, and in writing;
• Plan and manage time effectively;
• Respond appropriately in difficult situations;
• Accept personal responsibility for the quality and timeliness of work;
• Respond to difficult, stressful, or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintain good working relationships among internal and external customers;

Qualifications

Minimum Qualifications:

• Associate's degree;
OR
• Five (5) years of progressively responsible fiscally-related experience;
OR
• A combination of education and experience that is equivalent to five (5) years of full-time experience as a professional working in a financial or related role.

Preferred Qualifications:

• Experience with accounts payable;
• Education and/or experience in governmental or non-profit accounting;
• Knowledge of Washington State Technical and Community College's accounting systems and procedures.
• Experience working with PeopleSoft ERP System in receiving, expenses, and accounts payable modules.

Salary, Benefits, Conditions of Employment, Application Procedure, About SVC

Salary and Benefits:

• Salary is based on Range 43, Step A, $3,917 per month with periodic increments to $5,111 per month. Starting salary may be dependent on education, qualifications, and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement, medical, and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at

Application Deadline: Priority screening will begin after August 9, 2026. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled. Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted. Priority Screening Date: August 9, 2026 Interviews with Committee: TBD Finalist Interviews: TBD Anticipated Start Date: September 2026

Application Procedure: To be considered for this position, applicants must:

1. Meet the minimum qualifications and;
2. Submit a complete application to the online recruitment system at that includes the following:
• The online application, which includes answers to all supplemental questions and contact information for at least three (3) professional references;
• A current resume; (Attachment: Resume);
• A letter of interest addressing the minimum, desired qualifications, and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).

In order to be considered for the position, you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.

Conditions of Employment:

• Prior to employment, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.