Home Finder & Trainer

Full-Time Trainer & Home Finder

DePaul is seeking a full-time Trainer & Home Finder to serve the Hanover region, including offices in Amelia and Ashland, VA.

The Home Finder & Trainer recruits and prepares families to sponsor an individual with intellectual and/or developmental disabilities into their home. This position provides training to families and employees regarding the overall care, responsibilities, and services available to individuals served and applicable regulatory guidelines. The Home Finder & Trainer may have a small caseload and provide case management and supportive services to individuals served and provider families as needed. This position participates in an on-call rotation.

The Home Finder and Trainer will report directly to the Home Finding & Training Manager.

This list is not an exhaustive & all-inclusive list of job responsibilities. The distribution of time allotted for any function or duty is subject to change with or without notice. Nothing in this job description restricts management's right to assign other responsibilities to this job or reassign them elsewhere at any time.

Home Management: Assists with home management processes – 1) home finding, 2) re-evaluations on empty sponsored homes, 3) gathers information needed (i.e., home studies) on prospective providers to ensure they comply with DePaul Polices & DBHDS licensing regulations, 4) presents relevant information related to approved sponsored home providers to DD staff, and 5) staffs all prospective sponsored home providers with an apt supervisor to assess the appropriateness of applicants. Complete monthly home visits for each adult and weekly for each child. Respond to all prospective Sponsored Home Provider inquiries.

Training: Addresses sponsored home provider(s) inadequacies through ongoing training documentation (i.e., corrective action plans) to ensure provider(s) complete required annual training; additional formal and informal training provided to strengthen provider's skills as requested Complete required annual training(s) and participate in ongoing professional development. Coordinate pre-service training programs for providers.

Home Visit Compliance: Conduct monthly home visits and two annual unannounced home visits to ensure the individual's needs are met, provided services are in accordance with approved person-centered and physical dwelling remains in compliance and free of safety concerns; weekly contacts for children (ages 18 and younger) in provider homes are required as outline in DBHDS regulation12VAC35-105-1235 and complies with DSS.

Individual Needs Assessment: Attend individual's served appointments, conduct interviews, and monthly observational assessments to assess individual's health & safety needs (e.g., psychosocial, nutritional, medical, education, physical injuries, etc.). Develop and implement person-centered plans (PCP) in accordance with regulations to appropriately meet individual's best interests; follow up with quarterly reviews to monitor ongoing needs and revise PCP if necessary to satisfy individual's best interests.

Inspection Compliance: Upon inspections, ensures provider homes abide by 1) DBHDS and DMAS standards; 2) program policies and procedures and Human Rights; 3) develops corrective action plans to maintain compliance and safety throughout all areas of the home and buildings when necessary; conducts a minimum of two inspections at six-month intervals or as needed.

Reporting: Attend staff meetings and medical appointments; follow through with suggestions for all involved parties; participate in home finder meetings as the Senior Residential Manager or Program Director schedules. Inform appropriate parties (e.g., immediate supervisor, CSB Support Coordinator, guardian, in-service providers, day support, DSS, transportation, etc.) of significant events concerning the individual, such as, but not limited to, substance count discrepancies, suspected abuse/neglect, or serious incidents. Promotes a positive work environment with positive relationships with sponsored home providers, parents, coworkers, referral agencies, community partners, respite, and backup providers; monthly contact with appropriate parties is required to assess individual progress.

Documentation: Prepare and maintain new/received documentation (email, fax, home visits, phone calls, etc.) outlining 1) Annual support plans and audits and tracks quarterly goals, revisions, and updates as needed; 2) Program reporting & paperwork requirements related to individual/sponsored home providers; 3) Medical management referrals; 4) Written plans of action for sponsored home providers who are out of compliance or experiencing health impairments (cognitive or physical); monthly billing paperwork & monthly controlled substance counts must be completed on time.

Support Services: Assist individuals through emotional support, hands-on assistance, and needed services requested by appropriate parties (supervisor, individual, or the sponsored home provider). Requested services may classify as, but are not limited to, 1) emergency care (on a rotation basis), 2) relief care, 3) transportation to & from appointments or assisting in maintaining monthly office coverage, and 4) required or court ordered transportation for family contacts/supervised visits. Exhibits exemplary customer service to referring organizations, providing case coordination through referrals and linkage to community resources as needed.

Knowledge, skills, abilities, and other characteristics or KSAOs are attributes needed to perform a job that are demonstrated through qualifying training, education, and experience. This list is not an exhaustive & all-inclusive list of all KSAOs for this job.

Knowledge of: Office and records administration techniques and procedures The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar Microsoft Office Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and virtual meeting applications such as Zoom, WebEx, Google Meet DePaul's policies, procedures, and standard practices and the rules and guidelines established by regulatory and governing agencies such as DBHDS (Department of Behavioral Health & Developmental Services), HCBS (Home Community Based Services, HSAG (Health Services Advisory Group), DSS (Department of Social Services, and DMAS (Department of Medical Assistance Services) Relevant policies, procedures, and strategies to promote the safety and protection of people, data, and property

Skill/Ability to: Demonstrate interpersonal and verbal skills to defuse emotional situations, calm upset individuals, allay fears, and lessen confusion Give full attention to what other people are saying, take time to understand the points being made, ask questions as appropriate, and not interrupt at inappropriate times Demonstrate verbal and written communication and body language that purveys professional composure, emotional intelligence, thoughtfulness, patience, and respect amidst change, ambiguity, and within the daily trajectories of work Demonstrate the ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Collect and analyze data Manage multiple priorities and complete assignments on time, accurately, and with attention to detail, and ensure high-quality work product Develop and maintain professional working relationships and appropriate boundaries with individuals served, coworkers, management, community partners, and business associates, and work collaboratively in a team environment Communicate effectively in both oral and written form Make arithmetical computations and tabulations Operate standard office equipment such as telephone, calculator, printer, scanner, cellular phone, tablet, laptop, postage machine, shredder Operate a computer and proficient using electronic database systems, virtual meeting software, internet, department or program-specific software, and MS Office Suite applications, particularly Excel, Word, and Outlook Develop objectives, evaluate effectiveness, and assess service plans for individuals served Analyze and prepare concise and accurate documents, reports, and correspondence Effectively market the programs and services of the department Train others Exercise sound judgment and critical thinking in decision-making and solving various work-related situations Learn policies, procedures, and guidelines established by DePaul, professional organizations, governing agencies, and local laws, statutes, regulations, codes, and standards related to the area of responsibility Read and understand information and ideas presented in writing Assist with the general upkeep and cleaning of office areas and agency vehicles

Other Characteristics: Demonstrate self-awareness, ongoing self-evaluation, and a commitment to being part of a diverse, equitable, respectful, and inclusive workplace where all people are valued Demonstrate professional composure in difficult and stressful situations Demonstrate the FIRST (fairness, integrity, respect, safety, trust) values in the daily trajectories of work Demonstrate professionalism regarding access to sensitive and confidential information related to employees, clients, and business records with no disclosure to others without needing to know

A Bachelor's degree in a human services field or a Bachelor's degree in an unrelated area of study verified by an official transcript from an accredited college or university that includes at least 15 semester credits in a human services field is required. A minimum of one year of professional experience with the ID/DD population is required, and personal experience may be considered. Individuals possessing the required education yet lacking the necessary experience may be hired as a Trainee.

The work environment characteristics described herein represent those an employee encounters while performing the position's essential functions. The employee regularly works in an office environment and occasionally in the field. Due to the nature of the work, the incumbent may be exposed to situations of a highly emotional nature; incumbents are expected to use verbal skills to resolve interpersonal situations to achieve desired results independently. Incumbents are exposed to various living situations and lifestyles. Work is generally completed regularly during weekdays; however, daily work hours will vary. Participation in an on-call rotation and completion of