Senior Administration Assistant (Construction)

Senior Administrative Assistant

The Senior Administrative Assistant is responsible for providing administrative support to senior management or department. This position will perform a wide range of administrative and general office duties to ensure timely and accurate completion of assignments to enhance the efficiency and effectiveness in meeting operational objectives.

What You'll Do

Administrative & Executive Support:

• Provide direct administrative support to a team of fourteen Superintendents
• Manage and coordinate complex calendars, meetings, and schedules
• Prepare and distribute correspondence including memos, letters, reports, and forms
• Maintain East Region Manpower List
• Correspondence with Local Unions
• Schedule meetings, project reviews, and quarterly foreman meetings
• Schedule training sessions and leadership meetings Document/Track employees that completed trainings
• Arrange meeting logistics including rooms and virtual access
• Manage scheduling conflicts

Workforce & Manpower Administration:

• Maintain manpower tracking including new hires and classification changes
• Assist with manloader charts for planning

Training & Development:

• Coordinate training schedules
• Manage enrollment and tracking
• Assign online training
• Support orientation and training events

Records Management:

• Maintain employee records including evaluations and disciplinary actions Ensure confidentiality and accuracy

Field Operations Support:

• Serve as liaison between field and leadership
• Assist with union job calls

Financial Support:

• Process expense reports
• Assist with workforce reporting

General Office Duties:

• Filing, scanning, and document prep
• Coordinate travel
• Support IT needs Improve administrative systems

What You'll Need To Be Successful:

• Attention to detail is necessary; strong analytical skills favored
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
• Prioritize and manage multiple tasks, changing priorities as necessary
• Work under pressure and adapt to changing requirements with a positive attitude
• Oral and written communication skills as required for the position
• Self-motivated, proactive and an effective team player
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

What You Bring To Us:

• Associate degree in Business Administration or related discipline
• Minimum 5 years' administrative support experience, preferably in a construction environment
• Must have initiative and be efficient at Excel, PowerPoint, Smartsheet's
• Can be a combination of education, training, and relevant experience

Working Conditions:

• General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
• Noise level is usually low to medium; it can be loud on the jobsite.
• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
• Occasional lifting of up to 30 lbs.

You Matter – Our Benefits

• ESOP – Employee Stock Ownership
• 401K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• Medical, Dental, Vision Insurance
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.