Graduate Medical Education Program Coordinator

Job Description

Job Description

Our client, a world-renowned cancer treatment and research center is seeking a Graduate Medical Education Program Coordinator to join their team.

 

• This is a long-term temp position.
• The work schedule is Monday – Friday, 9am – 5pm and fully onsite.
• The pay rate is $30.00 per hour.

 

Job Summary:
Under the direction of GME Administration, is responsible for the coordination and administration of resident/fellow/medical student/observer education programs, which normally take place over a one-year cycle.

Operations:
-Independently determines eligibility for over 500 routine observer applicants each year.
-Answers questions from prospective applicants, reviews applications, and recommends candidates for approval based on a checklist/match requirements.
-Onboards new medical students, observers, and house staff with respect to orientation, housing, MSKCC systems, paperwork, trainee manual, and training programs.
-Communicates with internal departments and external groups, e.g., other hospitals, in connection with medical student, observer, and house staff onboarding.

Administrative:
-Tracks onboarding status of program applicants in the HR applicant tracking system.
-Enters data into GME credentialing database.
-Prepares registration materials for new house staff, observers, and medical students.
-Creates and organizes files, mails, and faxes.
-Prepares and mails appointment & reappointment packages.
-Performs periodic indexing and scanning of files and affiliation agreements to transfer to electronic records.
-Monitors the status of institutional affiliation agreements on an ongoing basis.
-Responsible for events planning logistics, e.g., orientation, parties, lectures, etc.
-Manages office reception, including telephone inquiries.

Information Management:
-Manages database of paperwork/documentation to provide information to the GME Credentials Coordinator to develop action items.
-Navigates systems needed to manage programs including CONNECT, iCIMS, Aurico, New Innovations, and NYS Health Commerce System.
-Manages Health Commerce Account activation for over 800 house staff annually.
-Manages database of institutional affiliation agreements to provide information for the GME Administrator.

Compliance:
-Maintains office files to comply with NYS Medical Staff credentialing standards.
-Enforces observer policies and facilitates compliance with NYS DOH and DOE regulations for house staff. null

 

SKILLS:

Required Skills & Experience:
-Client will allow any amount of GME experience. If there is none, this should be escalated.
-Familiarity with hospital/health care environment and/or graduate education.
-Familiarity with software tools, e.g., Excel, Word, PowerPoint, Email/Calendars; ability to use social media and navigate internets/web.
-Experience with organizational/multi -tasking and administrative tasks, e.g., scheduling meetings, preparing expense reports, organizing information, maintaining confidentiality.
-Verbal and written communications skills in English.
-Experience working in a team environment.
-Possesses familiarity with Microsoft Office (Word, Excel, PowerPoint, etc.).

 

EDUCATION:

Required Education:
-HS diploma/GED.

Preferred Education:
-Bachelor's Degree or four (4) years of work-related experience.