Accounts Receivable Specialist

Accounts Receivable Specialist

Our mission is to identify, hire, train, and retain the very best people! Could that be you? Join the Ace Electric team for opportunities to work with the best team and build your career with Ace University!

Since our inception in Valdosta, GA in 1975, Ace has been performing quality electrical installations in a full range of markets including: commercial, mission critical, education, healthcare, institutional, industrial, correctional facilities, hospitality, military bases, retail and others. In the past 15 years, locations have been added in Macon, GA, Atlanta, GA, Jackson, TN, Statesboro, GA, Sanford, NC and Plain City, OH. Ace offers fabrication services, hard bid, design-build, negotiated contracts and fee-based work. We have the resources, professional staff and project management team to handle almost any type of electrical project. Our history of safety and quality has been established through years of successful projects and satisfied customers. Ace Electric is growing bigger in business each year and has no signs of slowing down!

Benefits:

• Health, Dental, Vision, Life, Disability, Accident and Critical Illness Insurances
• 401k with Match
• Access to Ace University: Apprenticeship Program, Leadership Training, Skill Building Classes and much more!

Position Summary

The Accounts Receivable Specialist is a full-time position reporting to the Assistant Controller. This role is responsible for full-cycle accounts receivable functions, including invoicing, progress billing, cash application, collections, reconciliations, and construction billing documentation. The position supports accurate and timely billing, effective collection efforts, and clear communication with customers, project teams, and accounting leadership.

The ideal candidate brings proven accounts receivable experience, strong attention to detail, sound judgment, and the ability to manage priorities in a fast-paced environment. Construction accounting experience is strongly preferred.

Essential Duties and Responsibilities

• Prepare, review, and submit customer invoices, progress billings, retainage billings, and required supporting documentation in accordance with contract terms and company procedures.
• Process and apply customer payments, including checks, ACH, wires, and other receipts.
• Reconcile customer accounts, research discrepancies, and resolve billing or payment issues in a timely manner.
• Monitor AR aging, follow up on past-due balances, and escalate collection concerns, disputed invoices, short payments, or documentation issues as needed.
• Maintain accurate billing records and customer files, including contracts, change orders, lien waivers, tax-exempt certificates, purchase orders, affidavits, releases, notices, and related documentation.
• Review contract billing terms, retainage requirements, payment timing, change orders, and documentation requirements.
• Coordinate with project managers, operations, and accounting to confirm billing amounts, project status, approved change orders, coding, and remaining balances.
• Support month-end close activities, including AR reconciliations, billing reports, aging reports, retainage reports, and accounting schedules.
• Communicate professionally with customers while supporting timely collections and company cash flow.
• Recommend process improvements related to billing, collections, documentation, and AR workflows.
• Perform other accounting and administrative duties as assigned.

Qualifications, Skills, and Abilities

• High school diploma or equivalent required; associate degree in accounting, business, finance, or a related field preferred.
• Minimum of 3 years of accounts receivable, billing, collections, or accounting experience; this is not an entry-level role.
• Strong knowledge of AR processes, including invoicing, payment application, aging reports, reconciliations, and contract billing terms.
• Construction accounting experience preferred, including progress billing, retainage, lien waivers, schedules of values, job costing, change orders, and project-based billing.
• Proficiency with Microsoft Excel and experience with accounting or construction software such as Viewpoint, Foundation, Spectrum, Procore, or similar systems preferred.
• Excellent attention to detail, organization, follow-through, and ability to manage multiple priorities in a deadline-driven environment.
• Strong analytical, problem-solving, customer service, and professional communication skills.
• Ability to identify discrepancies, research issues, resolve problems independently, and work effectively with customers, project teams, and accounting leadership.
• High level of confidentiality, professionalism, accuracy, accountability, and sound judgment.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to communicate by phone, email, and in person.
• Must be able to read, comprehend, write, and speak English fluently.
• Must be able to see, with or without corrective lenses.
• Must be able to occasionally lift up to 15 pounds.

Work Environment

This role is performed in a professional office environment using standard office equipment and accounting software.

AAP/EEO Statement:

Ace Electric, Inc. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, disability status, protected veteran status, or any other category protected by federal, state, or local law.