Executive Operations Coordinator

Company Description ARDX is a Virginia-based healthcare management and technology consulting firm that specializes in navigating the nations evolving healthcare policy environment. Founded in 2006, the company has a strong track record of successful projects with agencies within the Department of Health and Human Services, using a boutique, one-on-one approach to client service. ARDX holds a CMMI Level 5 appraisal and ISO 9001:2015 certification, reflecting its commitment to consistent, high-quality delivery. Through solutions focused on Population Health, Payment Reform, and Patient-Centered Care & Outcomes, ARDX helps clients achieve better health, improved access, and lower costs of care. The company operates on multiple federal contracting vehicles, supporting continued growth and diverse opportunities for team members.

Role Description The Executive Operations Coordinator is a full-time, on-site role based in Norfolk, VA, responsible for providing high-level operational and administrative support to executive leadership. This position manages calendars, schedules meetings, prepares agendas, and coordinates travel and logistics to ensure efficient executive operations. The Coordinator supports day-to-day office workflows, assists with project tracking, maintains documentation, and helps streamline processes across teams. This role serves as a central point of contact for internal and external stakeholders, handling correspondence, answering inquiries, and ensuring a professional and responsive experience. The Executive Operations Coordinator also assists in preparing reports, presentations, and meeting materials, while proactively identifying opportunities to improve operational efficiency.

Qualifications

• Strong Analytical Skills to interpret data, support decision-making, and track operational metrics.
• Excellent Communication abilities, including clear written and verbal communication and professional interaction with stakeholders at all levels.
• Experience in Operations Management to support executive workflows, coordinate cross-functional activities, and improve organizational processes.
• Customer Service mindset to provide responsive, solutions-focused support to internal teams and external partners.
• Proven Administrative Assistance experience, including calendar management, meeting coordination, document preparation, and record keeping.
• Proficiency with office productivity tools (e.g., Microsoft Office Suite, collaboration platforms) and comfort learning new systems.
• Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Bachelors degree in Business, Management, Communications, or a related field.
• Prior experience supporting executives or working in consulting, healthcare, or government contracting environments is a plus.