Facilities Coordinator

Facilities Coordinator

Business Unit: Otto Bock Healthcare North America, Inc. Location: Austin, TX, US, 78758 NC, US, 28210 Buford, GA, US, 30518 Oklahoma City, OK, US, 73114 Columbia, SC, US, 29201 Contract Type: regular Scope of employment: full-time

Ottobock has pursued the mission of helping people living with limb loss or mobility challenges regain or maintain their freedom of movement through the development of leading prosthetic, orthotic and wheelchair innovation and an unwavering commitment to delivering superior patient care experiences. As a growing healthcare company, we continue to invest in both our people and new service offerings. We are dedicated to advancing the O&P industry and improving the lives of the people served by it. We are looking for a Facilities Coordinator to join our team in Austin! (onsite M-F) We are open to additional locations for the right candidate! (Oklahoma City, OK | Buford, GA | Charlotte, NC | Columbia, SC)

Duties & Responsibilities

• Coordinate and respond to facilities work orders from U.S. sites, ensuring timely resolution through vendor and stakeholder communication.
• Maintain tracking systems, documentation, and status reporting for all facilities requests.
• Support daily workplace operations across multiple OBNA office locations.
• Coordinate procurement of furniture, fixtures, equipment (FF&E), and fire and life safety equipment.
• Obtain and distribute Certificates of Insurance (COIs) as required.
• Coordinate vendors and monitor performance and compliance.
• Process invoices, expense documentation, and reconciliations.
• Administer fleet records, scheduling, and accident documentation.
• Meet productivity, quality, and Corporate Compliance standards.
• Perform other duties and special projects as assigned.

Qualifications

• 3+ years of experience in facilities management, workplace operations, office administration, or a related field
• Experience supporting multiple office locations or a geographically dispersed portfolio
• Ability to manage priorities across sites with different needs and stakeholders
• Experience coordinating with remote vendors and property management across regions and time zones
• Experience managing facilities vendors, including pest control, landscaping, and building maintenance
• Experience with fleet administration, asset management, or similar operational responsibilities preferred
• Strong organizational skills with the ability to manage competing priorities
• Proven problem-solving skills in a multi-site environment
• Ability to work independently while collaborating effectively with cross-functional teams
• Strong communication, customer service, and stakeholder management skills
• Proficiency in Microsoft Office and administrative systems

Diversity at Ottobock

We believe in mutual respect, enjoyment at work, and a culture where everyone feels valued. We are committed to diversity, equity, and inclusion, and welcome all applications - regardless of gender, age, nationality, disability, ethnic or social background, religion, or sexual orientation. We give special consideration to individuals with severe disabilities when equally qualified.

Your future at Ottobock

Ottobock's products and services combine over 100 years of tradition with outstanding innovation in the fields of prosthetics, neuro-orthotics, and exoskeletons. Ottobock develops innovative fitting solutions for people with limited mobility and is driving the digitalisation of the industry. Founded in Berlin in 1919, the company has business activities in 45 countries with nearly 9,300 employees worldwide and operates the largest international patient care network with around 400 patient care clinics. Ottobock's mission of improving freedom of movement, quality of life and independence is deeply rooted in the company's DNA, as is its social commitment: Ottobock has been a partner and supporter of the Paralympics since 1988. Apply now! Your ideas and commitment will inspire your colleagues and staff, and will further the interests of Ottobock. Be part of a dynamic, growing company with flat hierarchies. We offer a richly diverse field of work, individual development opportunities and extensive qualification programs in our Ottobock Academy.