Staff Accountant

STAFF ACCOUNTANT

*Must be able to commute to the West Chase area in Houston and work on-site 4-5 days/week.

Position Summary

This role will be pivotal in supporting critical month-end close processes, support executing customer billing, contract administration, cash collections, accounts payable, and performing balance sheet reconciliations. The ideal candidate will bring strong knowledge of journal entry preparation and variance analysis and be eager to support innovative projects, including the integration of AI solutions to elevate the accounting department's efficiency.

Essential Duties

Accounting

• Month-End Close: Support the month-end closing activities. Ensure timely and accurate reporting, balance revenue and expenses, and identify and address any discrepancies. Familiarity with prepaid expense accounting is critical.
• Complete and deliver monthly billing to all customers; be the first line of support in the collection of accounts receivable.
• Reconcile monthly bookings (out of Salesforce) to billings (out of Sage); investigate and remediate all discrepancies; identify and implement processes and procedures to reduce discrepancies with the goal of there being none each month.
• Ensure that all vendor invoices have been entered into Sage in a timely manner; support payment of vendor invoices.
• Payroll Processing: Support the semi-monthly payroll processes to ensure accuracy, compliance with company policies, and adherence to federal and state payroll regulations.
• Reconcile cash every day, first thing, to the penny.
• Balance Sheet Reconciliations: Conduct monthly reconciliations for all assigned balance sheet accounts, with particular attention to accuracy and completeness. Investigate and resolve any reconciling items promptly.
• Month-End Close Responsibilities: Support the overall month-end close processes, including preparing journal entries, accruals, and adjustments, to produce timely and accurate financial statements. Investigate and resolve discrepancies, and respond to questions from management to ensure the integrity of financial reporting
• Variance Analysis: Perform monthly variance analysis to identify key financial trends and discrepancies. Communicate findings with relevant department heads and offer insights to improve financial performance.
• Audit Support: Prepare documents and provide support for internal and external audits.
• AI Project Support: Collaborate with the accounting team on projects to leverage artificial intelligence tools and machine learning models that streamline accounting tasks, enhance data accuracy, and improve reporting capabilities.
• Support implementation of new software modules to support streamlined accounting and finance operations (e.g., Expensify for employee expense reporting).
• Other ad hoc duties as assigned.

Qualifications

• Bachelor’s degree (B.A.) with emphasis in accounting from a four-year college or university is required.
• Willingness and desire to work in the office every day.
• 1–3 years’ experience in accounting.
• Sage Intacct experience is preferred.
• Software as a Service (SaaS) experience preferred but not required.
• Strong knowledge of GAAP accounting, month-end close, and balance sheet reconciliations.
• Familiarity with AI tools and interest in using technology to enhance accounting processes.
• Generally Accepted Accounting Principles, auditing, and regulatory reporting.
• Proficiency in accounting software and ERP systems, with advanced Excel skills

Talents & Intangible Characteristics

• Curiosity
• Positive Collaborator
• Multi-task
• Attention to detail
• Accuracy
• Sense of urgency
• Written and oral communication
• Team Focus
• Desire to grow professionally