Sales & Marketing Assistant

Job Description

Job Description

Sales & Marketing Assistant — Smart Dwellings

Part-Time | Mostly Remote | Local to Southwest Wyoming Required | $18–$22/hour | 10-15 hrs/week to start

About Smart Dwellings

Smart Dwellings is a local home builder delivering high-quality, personalized homes across Sweetwater and Uinta Counties. As a small, dedicated team based in Southwest Wyoming, we've built over 200 homes right here where we live and work. We care about every family we build for, and as a team we strive to create a delightful home-building experience for our homeowners, our subcontractors, and each other. Our core values are to be uplifting, determined, and results-oriented. 

About This Role

This is a newly created position with a clear training plan in place for when you start. We need someone who is genuinely great at keeping things organized (bonus points for not getting frustrated with those who aren't), following through, and making sure nothing and nobody falls through the cracks. You should also be comfortable on camera and on the phone, or willing to get there with training.

You'll be the person who keeps our customer tracking systems updated, reaches out to potential customers, helps with sales and marketing initiatives, manages our social media, and generally has a good time with the sales and marketing team as our third member. Most of your work will eventually be remote, with a significant portion on the phone, but we really do need someone who is local. You'll occasionally need to come to an office or build site, keep our finished homes looking fantastic, and help with the very occasional customer event.

What You'll Do

• Answer and manage incoming calls via RingCentral; route inquiries and follow up
• Enter every customer interaction into our CRM — keeping our pipeline clean and current
• Re-engage past leads through specified follow-up sequences
• Coordinate with the construction team to capture and organize job site media for social use
• Manage social media pages — keep info fresh, accurate, and fun in an on-brand and organized way
• Respond to emails, phone calls, social media DMs, and comments
• Post content to Facebook and Instagram (project photos, milestone updates, community news)
• Schedule groundbreaking ceremonies, 4-way walkthroughs, homeowner orientations, tours, meetings, etc.
• Point of contact for Sales & Marketing Manager — manage digital document storage and calendar
• Handle closing gifts, cards, and thank-you notes
• Receive and input warranty requests
• Complete new homeowner documentation, warranty & warranty program enrollment
• Help with pre-construction tasks as needed, such as uploading project documents; creating drafts of customer-facing “Daily Logs”, and making phone calls as needed.
• Manage physical signage, flyers, and print logistics
• Draft documents, contracts, and blog posts for review
• Set up model homes with Utour and help keep them stocked with snacks and tidy

What We're Looking For

• Exceptionally organized. You thrive on checklists, systems, and zero things slipping through the cracks
• Strong communicator. Be professional, warm, and clear on the phone and in writing
• Tech-comfortable — you pick up new software quickly and might even be able to get a cranky printer to work
• Self-directed. Mostly remote means you manage your own time without needing constant check-ins
• Proactive; you notice what needs to happen before being asked
• Local to Sweetwater or Uinta County; be able to come in-person for various needs
• Real estate, new home construction, social media, or admin experience a big plus, but not required
• CRM or project management experience preferred
• Have a quiet, professional space to work on a daily basis
• Have dependable transportation and an active driver's license
• Willing to answer calls and respond to messages on Saturdays and evenings
• Willing to learn new skills and methods

Hours & Compensation

• Starting at 15 hours per week with a path to 35–40 hours as the role grows
• $18–$22 per hour, depending on experience
• Mostly remote — occasionally in-person for training and events, plus routine outings
• Flexible scheduling within core business hours