Accounts Payable Specialist

Accounts Payable SpecialistPrincipal Objectives of the Accounts Payable SpecialistPrincipal Objective of Position: The Accounts Payable Specialist is responsible for overseeing multifamily housing properties' payables encompassed in the HGPS portfolio. Responsible for ensuring property debts are paid accurately and timely. This position directly impacts the company financial objectives, ensuring they are met for ongoing stability and viability. The AP Specialist possesses a passion for customer service that inspires associates and vendors to deliver the highest quality product, comprehensive services, respect, and hospitality that HGPS customers expect. The AP Specialist works closely with both the Property Accountants and Site Level Management.ResponsibilitiesProcess vendor invoices with accuracyVerify vendor invoices to purchase orders to obtain appropriate payment approvalIdentify and reconcile any variances between the purchase order and vendor invoiceCollaborate with vendors and associates to correct invoicing and receiving errorsInvestigating discrepancies to determine root cause and implementing processes to prevent reoccurring issuesEnsure proper communication of outstanding AP items are communicated and elevated as neededDeveloping and maintaining vendor relationships. Monitor vendor statements and respond to vendor inquiries, as neededMonitor accounts payable work queues to ensure that all invoices have been addressedRequirementsRequirements for the Accounts Payable SpecialistCollege degree or commensurate experience2+ years of accounting or administrative experience2+ years of experience in Accounts PayableExperience/SkillsKnowledge of Excel and MS Office softwareAttention to detail and accurateWell organizedExperience with Yardi property management software preferredSpecial RequirementsExcellent oral and written communication skillsExcellent organizational and time management skillsStrong interpersonal and consensus-building skillsExcellent training skillsProven analytical skillsExcellent computer skills, with emphasis on the MS Word, Excel, PowerPointEssential Functions for the Accounts Payable SpecialistAccounts PayableObtain new vendor W-9's and manage new vendor set-up processSecure backup for invoices, including but not limited to credit cards, and suppliersUnder the supervision of the Director of Accounting, match receipts to travel and expense reportsAssist Account Managers with 1099 proceduresOtherAssist the Director of Accounting and accounting staff in the preparation of management information schedules, spreadsheets and research as needed from time-to-timeAssist the Controller, Account Manager and Director of Accounting with tasks as neededAssist in the production of the investment's summary spreadsheetsWork Hours & Benefits:Hours: Monday to Friday, 8 AM – 5 PMBenefits: Comprehensive health, dental, and vision insurance; 401k plan; paid time off (PTO) based on longevity; holidays off.Compensation: $50K-$55K, BOE.Dress Code: ProfessionalContacts/Liaisons: The Accounts Payable Specialist will communicate regularly with all necessary HGPS employees, vendors, financial partners, regulatory agency personnel, and other individuals as deemed necessary to fulfill the responsibilities of the position.