Purchasing Specialist

Job Description

Job Description

Robert Half is seeking a detail-oriented Purchasing / Accounts Payable Specialist to support both procurement and AP functions. This role will be responsible for managing the purchasing process, vendor communication, purchase orders, invoice processing, and payment activities. Hands-on experience with SAP S/4HANA is required and candidates without SAP S/4HANA experience will not be considered.

Key Responsibilities

Purchasing Functions

• Create, process, and track purchase orders within SAP S/4HANA.
• Source materials and services from approved vendors.
• Monitor inventory levels and coordinate replenishment needs with internal departments.
• Obtain pricing, negotiate with vendors, and ensure cost-effective purchasing practices.
• Follow up on open orders, delivery schedules, and vendor performance.
• Maintain accurate procurement records and vendor data.

Accounts Payable Functions

• Process a high volume of vendor invoices accurately and timely.
• Perform three-way matching of purchase orders, receipts, and invoices.
• Investigate and resolve invoice discrepancies and vendor payment issues.
• Prepare and process check runs, ACH, and wire payments.
• Reconcile vendor statements and maintain AP records.
• Assist with month-end close activities and accruals as needed.

Qualifications

• Required: SAP S/4HANA experience in both Purchasing and Accounts Payable functions.
• 3+ years of purchasing, procurement, accounts payable, or related experience.
• Strong understanding of purchase order processing and invoice reconciliation.
• Experience with three-way matching and vendor management.
• Advanced Microsoft Excel skills including VLOOKUPs, Pivot Tables, and data analysis.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize multiple tasks and work in a fast-paced environment.

Preferred Qualifications

• Manufacturing, distribution, or supply chain industry experience.
• Experience supporting both procurement and accounting departments.
• Knowledge of inventory management and supply chain processes.