Executive Assistant (Human Resources & Legal)

Job Summary This position requires working on-site in Lake Zurich, IL Monday through Thursday each week, sometimes more depending on business needs. Preferred start time is no later than 7:30 a.m. Pay Range: $34.00-39.00 per hour. Final pay determinations will depend on various factors, including, but not limited to experience level, education, knowledge, skills, and abilities. Our benefits and programs are comprehensive and thoughtfully crafted to ensure our colleagues live healthy lives and have support when it matters most. Benefits offered include a 401(k) plan with company contributions, paid vacation, holiday and personal days, employee assistance program, and health benefits to include medical, prescription drug, dental and vision coverage. Responsibilities Maintain confidentiality of all executive communications, both verbal and written documents. Effectively manage the time of the Head of HR, Region U.S. and the Executive Vice President, General Counsel, including time allocation for meetings (based on needs & objectives), travel, interfaces and activities, and required work deliverables in line with critical success factors. Anticipate and execute details around 1:1 and team meetings, including virtual meetings. Take meeting minutes, captures action items, appropriately communicates, and follows up where required. Greet, screen, and direct all telephone calls and visitors. Maintain a highly positive attitude in all interfaces. Support the planning, organization, and execution of employee-focused events that strengthen workplace culture, engagement, and connection. Develop excellent presentations utilizing Microsoft PowerPoint or other cutting-edge presentation software. Lead special projects, including event planning, meeting management, employee distributions or other additional duties as assigned by the Head of HR, Region US and the Executive VP, General Counsel. Team player: support the needs of other members of the department or executive assistants, whenever possible. Process invoices, purchase orders, and follow up on payments. Job Requirements High school diploma required; Associate’s degree preferred. 3+ years of experience in a professional, administrative support role, supporting executive management. High level of proficiency in Microsoft PowerPoint and Outlook required. Excel and Word proficiency preferred. Superior organizational skills and insight, scrupulous with the details, high-level of focus, persistence, and enthusiasm. Exceptional ability to prioritize effectively. Excellent written and verbal communication. Maintain a high level of confidentiality, integrity, and discretion. The Company’s primary business language is English. The successful candidate must be able to effectively speak, read, write, and understand English to perform the essential functions of the position, including independently understanding policies, procedures, training materials, and workplace communications written in English due to our heavily regulated work environment. Additional Information We offer an excellent salary and benefits package including medical, dental and vision coverage, as well as life insurance, disability, 401K with company contribution, and wellness program. All employment is at‑will, meaning both the employee and Fresenius Kabi have the right to end the employment relationship at any time, in accordance with applicable federal and state laws. Fresenius Kabi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status. Fresenius Kabi is a global health care company that specializes in injectable medicines, biosimilars, and technologies for infusion, transfusion, and clinical nutrition. Our expansive portfolio of products and global network of science and manufacturing centers provide essential support for the care of critical and chronically ill patients. With more than 41,000 employees worldwide, our dedicated team is united by our shared purpose: to put lifesaving medicines and technologies in the hands of people who care for patients – and to find answers to the challenges they face. We call this purpose caring for life. Our U.S. headquarters is in Lake Zurich, Illinois and the company’s global headquarters is in Bad Homburg, Germany. #J-18808-Ljbffr 301044 Fresenius Kabi USA, LLC