Office Assistant, Academy of Music

Office Assistant, Academy of Music

The Office Assistant for the Academy of Music is a part-time position that supports daily operations, scheduling, and communication while working closely with the Director to manage priorities and deadlines. This role coordinates recital logistics, supervises student workers, and assists with marketing and event planning. Strong organizational and interpersonal skills are essential to support faculty, staff, and students in a fast-paced, multi-faceted environment.

Administrative Coordination: Meet regularly with supervisor to prioritize tasks and deadlines; oversee office operations including mail distribution, supply management, and front-desk support (phone/walk-ins).

Recital and Event Support: Serve as recital coordinator for ensemble, general, and instructor performances; schedule and supervise student crews; manage event logistics including audio/video recording and archiving.

Scheduling and Communication: Assist with lesson scheduling by collecting instructor availability, reserving rooms, and coordinating with UNW Event Services for EMS reservations; maintain department Outlook calendar.

Marketing and Design Coordination: Coordinate social media content and graphic design needs with student employees; prepare printing specifications and liaise with printing centers.

Customer Service and Student Support: Provide high-level customer service to students, faculty, and staff; ensure smooth communication and support for daily academic and performance-related needs.

Perform other duties as requested or assigned.

Required: High school diploma or equivalent Maintain a growing, personal relationship with Jesus Christ, reflect His character in all interactions, and faithfully uphold and embrace Northwestern's mission, Doctrinal Statement and Declaration of Christian Community

Nice to have: Bachelor's degree or equivalent experience Previous office experience Previous music or music education experience Previous supervisory experience

Independent & Teamwork: Capable of working both independently and collaboratively, with minimal supervision.

Confidentiality: Maintains discretion and handles sensitive information appropriately.

Organizational Skills: Strong time management and problem-solving abilities; able to prioritize and meet deadlines with attention to detail.

Technical Proficiency: Intermediate to advanced computer skills, including Microsoft Office and related software.

Written & Verbal Communication: Strong writing, editing, proofreading, and verbal communication skills.

Flexibility: Willingness to work occasional evenings and weekends as needed.

Background Check: Must pass initial and ongoing background checks as a condition of employment.

The work environment involves working for a suburban, Christian university or Christian owned and operated radio station alongside those with a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of Northwestern, and an agreement to abide by all Northwestern policies.

All applicants must be authorized to work for any employer in the United States as we are unable to sponsor or take over sponsorship of an employment visa.