Northwest High School Building Secretary

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NORTHWEST HIGH SCHOOL BUILDING SECRETARY

• High school diploma and/or specialized training or experience in secretarial related responsibilities
• 2-year/4-year degree preferred but not required
• Background experience using school-related software or willingness to learn, including, but not limited to: Powerschool, SmartFind Express, TimeClock Plus, iVisions and InfoSnap
• Knowledge and/or experience in use of computers and various technological applications
• Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace
• Friendly and professional to all students, parents, visitors and staff

• Greet all visitors, students and staff members courteously, determine their needs, check appointments, and direct or escort them to their proper destination
• Receive and route incoming calls.
• Use software systems in place to secure substitutes for certified and classified staff, coordinate multiple systems to monitor leave and electronic time sheets.
• Maintain a log of visitors to the school.
• Input data into the student information system
• Perform office routines necessary for professional office management and assist building principal with varied organizational tasks.
• Operate computers, copiers, facsimile machines, postage machines, etc.
• Type a variety of material, such as letters, student/personnel records, reports, memos, etc.
• Sort and route incoming mail
• Maintain and develop existing systems within the office (including, but not limited to: key management, money handling, requisition and purchase order development)
• Maintain required student/personnel records and confidentiality in working with student and staff information
• Maintain an attractive, neat, and comfortable reception area
• Coordinate other office staff as directed by administration
• Fill in for other office staff during lunch or absences
• Perform other duties as assigned

• IPERS retirement account
• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additonal cost)
• Generous leave package including peronal leave, sick leave, family sick leave, and bereavement leave