Case Management Assistant

Job Title: Case Management Assistant

Please note: candidates must sit in PST or MST

Job Description

The Case Management Assistant supports safe, timely, and appropriate patient discharges by collaborating closely with Case Managers and Social Workers. This role focuses on assessing post-hospital needs, coordinating referrals and services, managing documentation in electronic health records, and communicating clearly with patients, families, providers, and payers. The position requires strong organization, attention to detail, and the ability to work efficiently in a fast-paced, fully remote healthcare environment.

Responsibilities

• Support discharge planning activities in collaboration with Case Managers and Social Workers to ensure safe and appropriate transitions of care.

• Assess post-hospital needs and help determine appropriate discharge requirements based on patient preferences and clinical recommendations.

• Coordinate referrals, authorizations, and transportation services to support timely discharge and continuity of care.

• Communicate patient preferences, provider options, and discharge timelines clearly and professionally to patients, families, providers, and external partners.

• Provide benefit coverage information and collaborate with payers as needed to clarify health plan details and resolve insurance-related questions.

• Monitor progress toward discharge goals, identify barriers, and escalate issues appropriately to the care team.

• Facilitate transfers to post-acute facilities by preparing necessary documents, obtaining required signatures, and ensuring accurate information is shared.

• Support utilization review transmission and manage high volumes of faxes, voicemails, and data entry efficiently and accurately.

• Participate in daily rounds, huddles, and team discussions to support timely discharge planning and coordinated patient care.

• Maintain accurate documentation in Epic EHR, including care coordination notes, referral updates, and discharge-related information.

• Close discharge cases in Allscripts and ensure all required information is captured and documented correctly.

• Perform clerical and administrative tasks such as scanning, faxing, copying, and completing departmental reporting.

• Communicate professionally and courteously with patients, families, providers, payers, and other external partners while maintaining confidentiality.

• Resolve issues using effective communication and conflict resolution skills while adhering to HIPAA and privacy regulations.

• Work efficiently in a fast-paced environment with shifting priorities and minimal supervision, maintaining high standards of accuracy and productivity.

• Demonstrate strong organization, time management, and attention to detail in all aspects of discharge planning and documentation.

Essential Skills

• Experience working in healthcare, with at least 1 year of recent inpatient or outpatient healthcare experience.

• EPIC electronic medical record (EMR) experience, with EPIC proficiency required for this role.

• Strong knowledge of health insurance, including benefit coverage and health plans.

• Understanding of payers and insurance processes, including prior authorizations and referrals.

• Data entry experience with the ability to manage high volumes of information accurately.

• Ability to type 55 or more words per minute.

• Proficiency with Microsoft Office and common healthcare systems.

• Knowledge of HIPAA and commitment to maintaining patient confidentiality.

• Customer service skills with the ability to communicate clearly and professionally.

• Teamwork skills and the ability to collaborate effectively with multidisciplinary care teams.

• Conflict management and resolution skills to address issues and barriers constructively.

• Adaptability to change and comfort working with shifting priorities.

• Familiarity with patient access, patient registration, and patient scheduling processes.

• Administrative support skills, including scanning, faxing, copying, and reporting.

• Basic understanding of medical terminology and insurance verification.

• High school diploma or equivalent.

Additional Skills & Qualifications

• Auth and case management experience preferred, particularly in coordinating authorizations and discharge-related services.

• Experience with Allscripts for closing discharge cases and managing referral information.

• Prior experience working in a large hospital system or complex healthcare environment.

• Strong organizational and time management skills, with attention to detail in documentation and follow-up.

• Ability to manage multiple tasks simultaneously in a fast-paced remote setting.

• Effective verbal and written communication skills with patients, families, providers, and payers.

• Experience in patient care, patient access, or patient registration functions in healthcare.

• Experience handling prior authorizations, referrals, and insurance verification processes.

• Comfort working with healthcare, medical, and health plan information in an electronic environment.

Work Environment

This is a fully remote position supporting a large hospital system, offering the opportunity to gain valuable experience in a complex healthcare setting. The role involves working with Epic EMR, Allscripts, Microsoft Office, and various healthcare and insurance systems while managing high volumes of data entry, faxes, voicemails, and electronic documentation. The schedule requires working from 10:00 a.m. to 6:30 p.m. Pacific Time, regardless of the state of residence, and includes rotating weekend shifts. The environment is fast-paced with shifting priorities, and the role is performed with minimal direct supervision, requiring strong self-management and reliability. This opportunity may be structured as a long-term contract, providing stability and the chance to build deep expertise in case management support and discharge planning.

Job Type & Location

This is a Contract position based out of Sacramento, CA.

Pay and Benefits

The pay range for this position is $18.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Sep 28, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.