Executive Administrative Assistant

Executive Administrative Assistant

A great banking experience starts with a great team! Mid Penn Bank is actively seeking an Executive Administrative Assistant to join our team.

We believe that our ongoing success depends upon a skilled, satisfied, and valued work force. As a member of our team, you can expect opportunities to develop your skills to help you excel in your role and achieve your professional career goals. We offer a comprehensive range of flexible benefits to support your personal and financial well-being. Our inclusive culture encourages all employees to share ideas, collaborate, and contribute to the values that make us a winning team for our customers, shareholders, and communities.

Position Overview

The Executive Administrative Assistant is responsible for providing high level administrative support to members of the Executive Management Team. Responsibilities include managing internal and external customer calls, preparing correspondence, supporting meetings, assisting with calendar management, and creating and maintaining files. In addition, this individual will coordinate work with other departments, respond to various inquiries for information, and report pertinent information to department management.

Essential Duties and Responsibilities

• Assists with calendar management, including scheduling and confirming meetings and appointments.
• Proactively alerts Executive Management of appointment times, schedule changes, and potential schedule conflicts.
• Helps plan travel schedule; calculates and plans for necessary travel time between appointments.
• Makes reservations for meetings; prepares meeting room and meeting event details as needed.
• Maintains records and files, often of a confidential nature.
• Coordinates and manages schedule; manages requests for appointments; prioritizes based on situation.
• Prepares and distributes meeting minutes.
• Makes travel and hotel arrangements as directed.
• Contacts individuals, employees, or external contacts at other companies to give or obtain information, as directed and within policy.
• Responds to inquiries relating to his/her particular area, or to requests from customers, other personnel, etc., within given time frames and within established policy.
• Types letters, correspondence, reports, memos, and other relevant papers; utilizes word processing to prepare documents as appropriate; transcribes minutes from various meetings, as assigned.
• Coordinates specific work tasks with other personnel within the department as well as with other departments in order to ensure the smooth and efficient flow of information.
• Secures sensitive information and documents.
• Maintains confidentiality when handling sensitive or confidential information.
• Performs tasks, which are supportive in nature to the essential functions of the job, but which may be altered or re-designed depending upon individual circumstances.
• Regular and predictable attendance is required.

Education & Qualifications

• A minimum of five (5) years' experience in a related administrative support positions normally required/additional education can be considered in place of experience.
• A high school diploma or equivalent with an emphasis in business curriculum.
• Proficient with Microsoft Office products, including virtual meeting platforms, and other specific department/office software and equipment.

Skill(s)

Proficient reading, writing, grammar, and mathematics skills; proficient interpersonal relations and communicative skills; proficient typing skills; moderate composition skills; ability to operate word processing equipment and/or sufficient knowledge to use word processing software; knowledge of various office machines; a working knowledge of financial services products, along with the operational policies and procedures that impact these products; ability to sit, stand, walk, bend, stoop, reach with hands or arms, use hands to manipulate objects, handle or feel, and lift items weighing 20 lbs. or less; visual, auditory and speaking skills; valid driver's license is required.

Pay Transparency

We set standard salary ranges for our roles based on the position, function, and responsibilities, as benchmarked against similarly sized companies in our industry. Specific compensation offered will be determined based on a combination of factors including the candidate's knowledge, skills, depth of work experience, and relevant licenses/credentials. The salary range may vary based on geographic location.

Benefits

Mid Penn Bank offers a comprehensive benefits package to those who qualify. This includes medical plans with prescription drug coverage; flexible spending account, dental and vision insurance; life insurance; 401(k) program with employer match and employee stock purchase plan; paid time off, paid holidays; disability insurance coverage, parental leave; employee assistance program, and tuition reimbursement.

In addition, all employees are eligible to participate in mentorship programs, receive individualized development and career counseling, and participate in Mid Penn University courses and development programs.

EEO Statement

Qualified applicants are considered without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, genetic information, pregnancy, disability, or protected veteran status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.

Equal Opportunity Employer–Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Sponsorship Statement

As a condition of employment, individuals must be authorized to work in the United States without sponsorship for a work visa by Mid Penn Bank currently or in the future.