Event Marketing Coordinator

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Sales and Marketing Part Time Sales Los Angeles, CA, US

2 days ago Requisition ID: 2182

JOB OVERVIEW

The Event Marketing Coordinator supports both the hotel’s events and marketing functions. This position books and services small events in the hotel’s dining outlets and banquet spaces, ensuring an exceptional guest experience from initial planning through execution. Such a role also supports the Marketing department on a variety of projects, including content creation and photo/video shoots, social media community engagement, online review monitoring and response, and related administrative tasks. This is a hands‑on position suited to a detail‑oriented professional with a strong interest in events, hospitality, and marketing.

WHAT WE OFFER

• Pay range: $25.00 per hour
• 401(k) with company matching
• Complimentary Employee Meals
• Exclusive worldwide Hilton employee travel discount program
• ... and more

DUTIES AND RESPONSIBILITIES

• Book, coordinate, and service small events in the hotel’s dining outlets and banquet spaces
• Communicate with clients to confirm event details, timelines, and special requests
• Conduct site visits and venue tours with prospective clients, showcasing dining outlets and banquet spaces to secure event bookings
• Coordinate with the Culinary and Operations teams to ensure seamless event execution
• Prepare banquet event orders and maintain accurate booking records
• Assist with photo and video shoots, including scheduling, setup, and on‑site coordination
• Support social media efforts by drafting captions, engaging with followers, and tracking engagement
• Monitor and respond to guest reviews across online platforms in a timely and professional manner
• Contribute ideas to marketing campaigns, promotions, and brand initiatives
• Maintain the event and marketing calendars
• Provide administrative support, including preparing reports, updating databases, and processing invoices
• Facilitate communication between departments to support marketing initiatives and event execution
• Stay current on hospitality and marketing trends and bring new ideas to the team
• Represent the hotel and brand with professionalism at all times
• Perform other duties as assigned by Management

QUALIFICATIONS AND REQUIREMENTS

• Education & Experience
• High school diploma or equivalent required; Bachelor’s degree preferred
• Minimum of 1-2 years of experience in event planning, catering sales, restaurant private dining, or hotel banquet operations
• Experience in guest-facing roles, such as restaurant, hotel, or customer service, demonstrating strong communication and problem‑solving skills
• Experience handling scheduling, correspondence, and office tasks in a fast‑paced environment
• Exposure to hospitality software (event booking platforms, CRM systems) or social media scheduling and analytics tools preferred
• Required Skills/Abilities
• Strong organizational skills, with the ability to manage multiple events and deadlines simultaneously
• Knowledge of event planning processes, including booking, client communication, and on‑site coordination
• Ability to deliver outstanding guest service and resolve issues professionally
• Strong written communication skills for drafting captions, event materials, and professional responses to reviews
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Detail‑oriented, with strong record‑keeping and reporting skills
• Creative thinker, able to contribute new ideas for promotions and content
• Ability to work independently and manage shifting priorities in a fast‑paced environment
• Schedule

Work schedules are based on the operational needs of the business. Availability to work days, evenings, weekends, and holidays is required for this position.

• Physical, Mental, Environmental & Technical Demands

Fast‑paced environment, multiple tasks to be handled under time constraint. Must be able to bend, crouch, kneel, and twist in the work area. The role involves frequent standing, walking, bending, kneeling, climbing, lifting, pushing, and pulling objects weighing up to 250lbs. often for extended periods. Must be able to maneuver around property. Must be able to sit for prolonged periods of time. Must be able to operate a computer, telephone, and copier. Must have manual dexterity to operate all office equipment. May include exposure to high levels of ambient noise for prolonged periods, must be able to perform essential job functions effectively in such conditions.

• Grooming

All employees must maintain a neat, clean, and well‑groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained as part of the orientation process.

STANDARD SPECIFICATIONS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests.

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job‑related duties assigned by their supervisor.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

The statements in this job description are intended to represent the key duties and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job. This position is classified as non‑exempt (per the Fair Labor Standards Act) is subject to overtime in accordance with Federal and State Regulations.

Sun Hill is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, citizenship status, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.