Hourly Office Assistant (PT)- 136

Office AssistantThe Office Assistant provides clerical support to assigned personnel, maintains department records, and responds to a variety of inquiries.Minimum Required QualificationsAll positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:High school diploma or equivalentProficient in Microsoft Office Suite and experienced using data-based softwareSpeak, read, write, and present professionally, analyze, and interpret English written and verbal communicationsAbility to operate standard office equipment (e.g., phone, copier, scanner, fax machines, etc.)Preferred QualificationsThese are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.Knowledge of Microsoft PowerPoint, Office 365, Publisher, etcKnowledge of Business Plus and PowerSchoolExperience in a K-12 education or public employment environmentAbility to perform standard bookkeepingFirst Aid and CPR certificationsAbility to compose a variety of documentsSpanish or other language proficiency, including ability to read, write, speak, and understandEssential Functions & ResponsibilitiesAnswer telephone to direct inquiries to the appropriate personnel and answer questions. Ensure the safety of the school community by responding to security doorbells and check-in and check-out all visitors and temporary site personnel (e.g., substitutes, etc.)Respond to inquiries from a variety of internal and external parties (e.g., staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties, and provide directionAssist in processing confidential and non-confidential documents and materials (e.g., student registrations, withdrawals, immunizations, attendance, etc.) and disseminate information to appropriate parties. Prepare general written confidential and non-confidential materials (e.g., reports, memos, letters, newsletters, etc.) to document activities, provide written references, and convey informationPerform clerical functions (e.g., copying, faxing, filing, sorting mail, etc.) to help the school run more efficiently. Support assigned staff to assist with department functions, perform record keeping (confidential and non-confidential) and general and program-specific clerical functions (e.g., scheduling, student tracking, making telephone calls, etc.) to support assigned supervisor and siteReceive and process payments (e.g., lunch money, tuition, collections, etc.) to provide written reference, and prepare up-to-date reports, and historical references with established administrative guidelines and legal requirementsAssist students in the office (e.g., sick or injured, lost and found items, sent to the office due to behavior, errands, etc.) to provide a safe and welcoming environment. May be required by administration to obtain First Aid or CPR certificationAs needed, roll, push, pull, bend, reach, stoop, and lift up to 30 poundsCommunicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholdersMaintain regular and predictable attendance to fulfill job requirements efficiently and effectivelyParticipate in meetings, workshops, and seminars, as assigned to convey and gather information required to perform functionsAdapt to changing work priorities and work with frequent interruptions, as requiredSupport a team environment by collaborating with own and other work units to effectively perform the duties of the positionWork under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information, and meeting deadlinesPerform other related duties as assigned to ensure the efficient and effective functioning of the work unit