Administrative Assistant 2 - Molecular Medicine & Therapeutics

The Department of Molecular Medicine and Therapeutics (MMT) has an open position for a part‑time (20 hours/week) Administrative Assistant (benefits eligible) to support the growing operations of a new department in the College of Medicine. This position functions as an administrative assistant providing customer service and general administrative support to the MMT department. Job Description Functions as Administrative Assistant providing excellent customer service and support to the Department of Molecular Medicine and Therapeutics (MMT); Provides general administrative support to the Department Chair, Department Administrator, and faculty in managing and coordinating daily operations within MMT; Coordinates daily administrative activities, including answering inquiries, submitting facilities requests, and building access requests; Serves as the primary owner of MMT’s website, digital accessibility compliance manager, department news, and social media presence, with cross‑training provided to ensure continuity of operations. Will initiate requisitions and function as backup for managing the department Procurement Card; Coordinates, provides guidance, and initiates national and international travel and lodging arrangements for faculty and visitors; Collects receipts, prepares, processes, and tracks requests for reimbursement of expenses; Serves as the primary lead for logistics for special events (e.g., holiday parties) and the department retreat (planning, coordination, promotion, and execution); serves as designated back‑up for recurring department meetings, including Works‑In‑Progress, Faculty Research Seminars, Faculty Meetings, and related activities, assuming lead responsibility when needed to ensure continuity of support. Actively participates in faculty recruitment; Coordinates critical aspects of faculty recruitment, including scheduling interviews, creating travel reservations, escorting candidates to in‑person interviews on campus, and reconciling travel expenses; Drafts or forwards department‑wide electronic communications; Records, transcribes, and distributes meeting agendas and minutes; May assist with asset tracking and audits as needed; May assist with Promotion and Tenure (P&T) activities as needed; Supports the educational activities of the department as needed; May assist the Department Administrator with fiscal and human resources activities; Coordinates appointment calendars of assigned leadership as needed; Serves as a liaison with university offices, faculty, staff, and outside agencies. Performs other duties as assigned. Desired Skills and Experience Strong customer service skills; Comfortable working across areas to obtain information to update website and collect information to develop news and social media postings. Familiarity with coordinating travel and complex travel itineraries; Close attention to detail with proven success in staying organized; and Experience with the Microsoft Office software suite. Minimum Education Required High School Diploma or GED. 1 year of relevant experience required. 2–4 years of relevant experience preferred. Additional Education Desired 2-year college degree and/or equivalent education and experience. FUNCTION: Business Planning and Operations SUB-FUNCTION: Administrative Assistance CAREER BAND: Individual Contributor - Technical

CAREER LEVEL: T2

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process. The university is an equal opportunity employer, including veterans and disability. #J-18808-Ljbffr Wexner Medical Center