Office Manager (Food Manufacturing)

Use our easy apply form to send your application to Maira Gonzales, the Jobot Pro hosting this job. Compensation Based on Experience. Office Manager (Food Manufacturing) $75000 - $100000 per year | Chesapeake, VA | On-Site | Permanent A bit about us: Our client is a family-owned food manufacturing company rooted in Sicilian heritage and built on a passion for authentic, high-quality specialty oils. What began with importing authentic Italian extra virgin olive oil has grown into a trusted, second-generation company offering a full line of specialty oils to customers across the industry. Why join us? Family-oriented company culture Growing second-generation business with long-term stability Opportunity to work closely with leadership and operations Collaborative and supportive team environment Competitive compensation and benefits package Job Details Are you an experienced Office Manager looking for an exciting career opportunity in the food manufacturing industry? We are seeking a highly organized, detail-oriented, and motivated individual to join our team as a Permanent Office Manager. This role is pivotal in ensuring our manufacturing operations run smoothly and efficiently. As an Office Manager, you will oversee the administrative activities that facilitate the smooth running of our office, manage our order entry system, and ensure compliance with food safety and quality standards. Responsibilities Oversee the day-to-day administrative functions of the office, ensuring efficient operations. Manage the order entry system, ensuring all orders are accurately recorded and processed in a timely manner. Coordinate with the production department to ensure the Bill of Lading (BOL) is correctly prepared and issued. Oversee inventory management and liaise with suppliers to ensure timely delivery of raw materials. Ensure compliance with food safety and quality standards, and implement corrective actions when necessary. Coordinate with various departments to facilitate effective communication and streamline operations. Develop and implement office policies and procedures to improve operational efficiency. Manage office budget, track expenditures, and generate financial reports. Provide administrative support to the management team as needed. Qualifications Bachelor’s degree in Business Administration, Management, or related field. Minimum of 7 years of experience in an office management role, preferably in the manufacturing industry. Proficient in managing the Bill of Lading (BOL) and order entry system. Excellent organizational and multitasking skills, with the ability to prioritize tasks. Strong knowledge of office procedures and basic accounting principles. Proficient in using Microsoft Office Suite and other office management tools. Excellent communication and interpersonal skills. Ability to work in a fast-paced environment and adapt to changing priorities. Knowledge of food safety and quality standards in the manufacturing industry is a plus. Experience in manufacturing, food production, distribution, or industrial settings. HR, payroll, accounting, procurement, or multi-site ops experience a plus. This is a fantastic opportunity for an Office Manager to bring their skills and expertise to a dynamic and growing company in the food manufacturing industry. If you are passionate about ensuring the smooth operation of a busy office and thrive in a challenging, fast-paced environment, we would love to hear from you. Apply today to join our team! Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy #J-18808-Ljbffr