IT Budget and Operations Coordinator

Overview The Contractor – IT Budget and Operations Coordinator is a budget-focused individual contributor role that supports the day-to-day administrative and operational needs of the IT organization, with primary responsibility for managing and maintaining the IT budget across cost centers. This role owns detailed budget tracking, budget versus actuals reporting, forecast updates, accrual support, invoice alignment, and ongoing coordination with cost center owners to ensure financial accuracy, visibility, and control. Administrative Support A secondary responsibility of this role is to provide administrative execution and coordination support across IT, Finance, Legal, Procurement, and external vendors by helping manage statements of work, master service agreements, nondisclosure agreements, purchase orders, invoice processing, and contract workflow through execution. This support helps reduce administrative burden on IT team members while keeping vendor and contract activities moving efficiently. Budget Own and maintain a detailed IT budget tracker across multiple cost centers, ensuring budget data is accurate, current, and organized Track budget versus actuals on a recurring basis, identify variances, and prepare clear reporting for IT leadership and cost center owners Partner with cost center owners to collect updates, validate spend, reconcile planned versus actual expenses, and maintain forecast accuracy Support monthly budget review cycles by updating financial trackers, organizing supporting detail, and following up on open items Review invoices and spend records against budgets, purchase orders, and contract terms to help ensure accurate coding and payment readiness Use advanced Excel skills to manage large data sets, perform reconciliations, build formulas, and prepare routine budget reporting and analysis Help improve budget tracking methods, templates, and reporting processes to increase visibility, consistency, and financial control across IT Procurement, Contract, and Vendor Workflow Support Assist in coordinating procurement and contract workflow activities across IT, Legal, Finance, and Strategic Sourcing Support the preparation, routing, and tracking of SOWs, MSAs, NDAs, purchase orders, and related vendor documentation through approval and execution Help IT team members process invoices, confirm supporting documentation is complete, and follow through on submission and approval requirements Track contract review status, approval steps, execution progress, renewal dates, and required follow-up actions Follow up with internal stakeholders and external vendors to help keep procurement and contract activities moving in a timely manner Maintain organized records for vendor, contract, procurement, and invoice-related documentation Operational Coordination and Reporting Support Coordinate operational tasks, requests, approvals, and documentation across the IT organization Maintain trackers, logs, and routine status reporting for budget support, procurement activities, contract workflow, and other operational priorities Track deadlines, open items, renewal dates, dependencies, and required follow-up actions to help ensure timely completion of work Prepare and organize supporting materials needed for budget reviews, audits, governance activities, and leadership updates Communicate status updates, elevate delays or issues when needed, and help improve administrative workflow consistency across IT Qualifications 3+ years of experience in budget coordination, financial operations, FP&A support, accounting support, or a related role with meaningful responsibility for budget tracking and reporting Demonstrated experience managing budgets, tracking budget versus actuals, maintaining detailed financial trackers, supporting forecast updates, and identifying spend variances Strong organizational skills with the ability to manage multiple cost centers, recurring reporting cycles, deadlines, and follow-up activities with accuracy Ability to work accurately with detailed financial data, invoices, purchase orders, and supporting documentation while maintaining organized records Experience supporting procurement, invoice processing, contract documentation, and vendor workflow activities is preferred and will help support the secondary responsibilities of the role Advanced Excel skills are required, including formulas, pivot tables, lookups, reconciliations, and the ability to analyze and manage detailed budget, invoice, and forecast data Comfort working with IT leadership, Finance, Procurement, and cost center owners to gather updates, reconcile information, and support decision‑making Strong written and verbal communication skills with a service‑oriented, responsive approach Detail‑oriented, dependable, and able to execute administrative tasks with accuracy and consistency Familiarity with regulated or process‑driven environments is preferred Education College Degree preferred Compensation Pay ranges between $72–$82/hr based on experience #J-18808-Ljbffr Planet Pharma Group