Freelance In-Person Event Specialist - Palo Alto, CA at Visit.org Palo Alto, CA

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist based in Palo Alto, CA to help us manage the logistics of upcoming in‑person events, which will be held live at a city near you. The right candidate will have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to be a builder in a fast‑paced start‑up tech environment. This is an on‑location, in‑person, per‑event contract role. Who are we? Visit.org helps companies discover and book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team‑based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose‑driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities Coordinate all event details, shipping of event materials, and arrange staffing for each event. Act as the day‑of on‑site Event Coordinator for fun, engaging, team‑building, social impact activities, experiences, and events that support a great cause. Participate in virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc. Take ownership and responsibility of our in‑person events: be on‑site to set up, align with the on‑site team, tear down, clean site areas, problem‑solve, and ensure a high‑quality customer experience. Represent Visit.org as a leader and problem‑solver at events, aligning roles and responsibilities with the on‑site team (event host, nonprofit organization, venue, additional staff, and corporate partner). Manage the check‑in process for in‑person events; provide a warm and friendly welcome to guests. Problem‑solve issues such as missing supplies, late staff, technology challenges, etc.; escalate issues to the Events Team when necessary; send consistent updates, photos, and videos during the event. Break down after the event ends, help clean the site, repackage and ship all materials back to the distribution center, and pack supplies with shipping labels. Requirements Fluency in English with strong communication skills. Based in Palo Alto, CA; available for a contract per‑event basis, flexible schedule, including nights and weekends; willing and eager to travel to various areas of the local region. Experience in complex, large‑scale events and smaller executive‑level intimate events; proven track record of executing events at the highest level and continuously raising the bar on content and the customer experience. Resourceful, solutions‑minded, quick thinker who can stay calm under pressure and handle ambiguous situations. Self‑starter who is organized and detail‑oriented. Strong interpersonal and customer‑service skills, especially in fast‑paced situations. Experience with group facilitation and managing group dynamics. Able to wear many hats, take on varied tasks, and interact with large crowds. Physical ability to lift, slide, and carry up to 30 lbs.; can stand for an extended period of time. This role is open only to candidates already based in Palo Alto, CA; no relocation packages are offered. Benefits Competitive hourly rate. The chance to do meaningful and impactful work. Opportunity to meet with social impact‑minded individuals. Chance to build your experience for your resume. Potential for recurring freelance employment with Visit.org. #J-18808-Ljbffr Neier Inc.