Administrative Assistant IV

Position Information Posting Number: AS556P Contract Length N/A Class Summary Provides administrative and operational support for Enrollment Services, including Admissions and Records, Student Help Center, and Enrollment Management initiatives. Oversees day-to-day office functions, supports departmental projects and enrollment efforts, manages budget-related processes, and serves as a primary administrative liaison to ensure efficient and effective operations. Candidates Eligible to Apply Internal/External Position Type Non-Exempt Staff Employment Status Full Time Position Funding Type Regular Minimum Education Minimum of thirty (30) college credit hours; however, fifteen (15) of the required thirty (30) credit hours may be substituted with one (1) years directly related work experience. If work experience is used as a substitute for minimal education requirement, it cannot also be used to qualify for minimum work experience. Minimum Experience Two (2) years’ experience in providing administrative support. Preferred Education/Training/Experience Associates degree or higher. Two (2) years’ experience in providing administrative support. Preferred Knowledge & Skills none Licensing/Certification Requirements none Job Duties Oversees and administers the day-to-day administrative activities of Enrollment Services; develops and maintains procedures and systems to ensure productive and efficient workflow. Provides administrative support for Enrollment Management initiatives, including tracking reports, assisting with outreach logistics, and supporting enrollment campaigns as directed. Provides assistance and support in problem solving, project planning, and execution of departmental goals and enrollment objectives. Prepares correspondence, reports, presentations, and other official documents; maintains confidentiality of sensitive student and institutional information. Serves as a primary administrative contact and liaison with other campus offices, vendors, and stakeholders regarding operational and enrollment-related matters. Organizes meetings, information sessions, and special events, including support for Graduation ceremonies; coordinates logistics, prepares materials, records meeting minutes, and tracks follow-up items. Supports Admissions & Records, Student Help Center, and Enrollment Management operations, including assisting with front counter coverage, processing documents, routing escalated inquiries, and ensuring smooth workflow. Enters, edits, retrieves, and analyzes data; prepares periodic and special reports related to enrollment, office operations, and departmental performance. Oversees and monitors departmental budgets and office accounts; processes purchasing, travel, payroll documentation, and reconciliations in accordance with College procedures. Maintains organized record-keeping systems in compliance with institutional policies and applicable regulations. Performs other duties of a similar nature or level as assigned. Physical Requirements Positions in this class typically require: stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions. Medium Work – Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Light Work. Salary Minimum Salary Range $41,684 Mid Point Salary Range . Maximum Salary Range $52,105 Posting Dates Posting Open Date 09/15/2026 Posting Will Be Open Until Filled Yes EEO Statement College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992. Contact Information College of the Mainland 1200 Amburn Rd. Texas City, TX 77591 View phone number on click.appcast.io or View phone number on click.appcast.io Fax: View phone number on click.appcast.io #J-18808-Ljbffr