Operations Coordinator

Operations Coordinator

The Operations Coordinator plays a central role in supporting the day-to-day administrative and operational functions that keep the California Immigrant Policy Center (CIPC) running smoothly and efficiently. This position sits within the Operations Department and works closely with staff across all teams to ensure that CIPC's offices, events, technology, and internal systems are well-managed and support the organization's mission-driven work.

The Operations Coordinator is responsible for coordinating logistics for meetings, retreats, and organizational events; maintaining office environments in Fresno and Sacramento; managing vendor relationships and supply inventory; and providing critical administrative support to the HR and Operations Director. This role blends strong organizational skills, problem-solving, and a service-oriented approach, with a focus on creating a welcoming, functional, and efficient workplace for all staff.

This position offers an opportunity to contribute to CIPC's organizational health and culture, ensuring that staff have the operational support they need to advance immigrant rights, racial justice, and economic justice across California.

This position will be based in Fresno, California. Occasional travel throughout California is required.

Key Responsibilities

• Assist with logistical support for staff meetings and retreats, and organizational special events, be they virtual, in-person, or a hybrid of the two. This includes venue bookings, food orders, travel arrangements, day-of set up and clean-up as needed
• Collect quotes from vendors and present recommendations for CIPC events, regional convenings, fundraisers in Sacramento and Central Valley
• In collaboration with the Operations team, coordinate staff travel, including accommodations and flights
• Help the Operations Manager to track and update event budgets, and support expense tracking and bill submissions
• Maintain office equipment and furnishings, ensuring a generally clean and welcoming space for the Fresno and Sacramento offices
• Interface with property managers and security personnel for the Fresno and Sacramento offices
• Safety, earthquake, and fire monitor for the office. Work with Fresno and Sacramento building management to stay updated on available safety trainings for staff.
• Handle office inventory and ordering of office and kitchen supplies for the Fresno and Sacramento offices
• Preparing workspace for incoming Fresno and Sacramento staff
• Assist staff with parking needs by managing relationships with parking vendor and other service providers
• Manage and distribute incoming and outgoing mail and packages
• Maintain a clean and organized workspace; ensure the Fresno and Sacramento offices operate in a safe, organized, and efficient manner
• Implement office policies and procedures, and update policies as needed with the approval of the Executive Team
• Assist the HR and Operations Manager in ensuring that CIPC abides by all OSHA requirements
• Track and maintain office tech inventory
• Work with external IT support to resolve computer and network problems, manage organizational phone system, staff email accounts, photocopier requests, and updates
• Process professional development requests
• Support organizational culture and wellness initiatives
• Represent the CIPC at organizational functions and events
• Co-build a healthy team culture and work environment at CIPC
• Support fundraising efforts led by the development team, including tracking, communication, and follow up with donors, sponsors, and organizational members in support of CIPC's fundraising;
• Support Executive and development teams tracking deliverables and programmatic activities supported by grants and other giving.
• Other responsibilities as assigned.

Qualifications

• Minimum of two years of experience in administrative, operations or finance work in a nonprofit organization required;
• Experience maintaining effective working relationships across departments;
• Strong verbal and written communication skills;
• Proficiency in various computer programs and online platforms (Gmail, Google Drive, Dropbox, Slack, etc.);
• Strong organizational skills and ability to thrive in a fast-paced setting while maintaining precise attention to priorities, formats, procedures, details and quality;
• Strong ethical sense to handle highly confidential HR, finance and development information is required;
• Excellent critical thinking and problem-solving skills, and superior attention to detail.
• Occasional night/weekend hours and overnight travel within the state are required. Advance notice will be given;
• Ability to lift 20-30 pounds, sit and stand for extended periods is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and Google Drive (Docs, Sheets, Presentations, etc.); and
• Proficiency in non-English languages spoken by Latinx, Asian, Pacific Islander, African, Caribbean, and Middle Eastern communities is a plus.

Compensation and Benefits

Salary Range: $71,106 $78,488 annual, commensurate with skills and experience

CIPC is a unionized workplace and is represented by Immigrant Advocates UnitedUnited Auto Workers. This position is in the bargaining unit.

CIPC provides a comprehensive benefits package, including:

• Paid medical, dental, vision, and life insurance (100% of employee premium; 75% for dependents)
• 3% employer contribution to 401(k) retirement plan
• Commuter benefit or paid parking access
• Monthly reimbursement for cell phone and internet usage
• $1,500 annual professional development allowance
• 4-week paid sabbatical after 7 years of service
• Generous paid time off policy
• Up to 26 paid holidays annually (including summer and winter collective breaks)
• Vacation accrual:
• Year 1: 10 days
• After Year 1: 15 days
• After Year 4: 20 days
• 6 personal days per year

Application Information

The position is open immediately until filled. Please submit a cover letter, resume, and a digital portfolio or work sample (links acceptable). Only shortlisted candidates will be contacted and asked to provide three professional references.

The California Immigrant Policy Center (CIPC) is an equal opportunity employer. People of color and individuals from diverse backgrounds are strongly encouraged to apply. CIPC does not discriminate on the basis of race, color, national origin, ethnic background, religion, sex, sexual orientation, age, or disability.

California Immigrant Policy Center