Part Time Elementary Receptionist at Blackburn Elementary (26-27 SY)

divh2Receptionist/h2pUnder direct supervision performs routine clerical, secretarial, and general office assistance duties that are limited in variety and scope. Work typically involves screening visitors, answering the telephone, directing calls and responding to basic requests for information. Employee is responsible for performing routine clerical tasks requiring the limited application of office procedures and departmental rules and regulations within established guidelines. Detailed instructions are given and most tasks are routine and repetitive in nature. Reports to the principal. Position requires working closely with students, parents and staff./ppEssential Job Functions/pulliGreets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person./liliAnswers school system telephone and responds appropriately to requests for information./liliAssist parents and students with sign-in and sign-out procedures./liliPerforms other related work as required/assigned./li/ulpKnowledge, Skills and Abilities/pulliGeneral knowledge of computers and appropriate software./liliAbility to demonstrate proper telephone etiquette./liliAbility to screen calls and determine the most suitable call recipient./liliAbility to problem-solve basic issues with the telephone system./liliConsiderable knowledge of correct spelling, grammar, and vocabulary usage./liliConsiderable knowledge of modern office practices and procedures./liliGeneral knowledge of the rules, regulations, procedures and functions of the office to which assigned./liliAbility to deal with people in a tactful and effective manner and to use judgment and discretion in giving out or withholding confidential information./liliAbility to perform assignments on the basis of general outlines or directions without specific instructions as to details and to perform continuing assignments independently./liliAbility to use word processing software to type material of any degree of difficulty at an average speed./liliAbility to perform multiple tasks at one time./liliKnowledge of the use of general office equipment./liliAbility to exercise independent judgment and initiative in completing work assignments./liliAbility to record general mailbox greetings and change them from remote locations./li/ulpMinimum Training and Experience/ppGraduation from high school with preference given to an Associates degree in secretarial science or office management and one year of experience in secretarial functions, or an equivalent combination of education, training and experience that provides the knowledge, skills and abilities required to perform the job functions. Experience in a public school setting is a bonus but not required./ppMinimum Standards Required to Perform Essential Job Functions/ppPhysical Requirements: Requires light physical work. Must be able to lift mail and boxes up to ten pounds. Must be able to sit at a computer for extended periods of time./ppInterpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information./ppIntelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written or oral form./ppVerbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in Standard English./ppNumerical Aptitude: Requires the ability to add, subtract, divide and multiply./ppMotor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using a keyboard./ppInterpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be able to perform under minimal varying levels of stress./ppPhysical Communications: Requires the ability to talk, write and hear./ppDisclaimer/ppThis job description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees in this job. It is not a contract or guarantee of employment, salary or benefits./p/div