Part-Time Bookkeeping Supervisor / Quality Control

Job Description

Job Description

Agee Business Solutions, LLC is seeking an experienced Bookkeeping Supervisor / Quality Control professional to join our accounting team in Canyon Lake, CA.

This is a hands-on supervisory position combining bookkeeping quality control, staff support and training, workflow oversight, process improvement, and direct responsibility for a smaller portfolio of bookkeeping clients.

We are looking for someone who can not only perform high-quality bookkeeping themselves, but also recognize accounting issues, review the work of others, identify recurring problems, improve processes, and help ensure client books are accurate, complete, consistent, and ready for financial reporting and tax preparation.

Position Summary

The Bookkeeping Supervisor will provide technical oversight and quality control for the firm's bookkeeping department while also maintaining an assigned portfolio of client accounts.

This position will review completed bookkeeping, identify errors and unusual balances, provide clear feedback to bookkeepers, assist with complex accounting issues, monitor workflow and outstanding items, and help develop procedures that improve accuracy and efficiency across the department.

Our clients range from smaller businesses with straightforward bookkeeping needs to medium and larger businesses with more complex accounting activity, including multiple entities, high transaction volumes, loans, payroll, intercompany activity, multiple sales platforms, payment processors, clearing accounts, and e-commerce activity.

The ideal candidate is an experienced, technically strong bookkeeper who naturally notices when something doesn't look right, enjoys solving accounting problems, and can help other bookkeepers improve without simply taking their work over.

This is an onsite position in Canyon Lake, CA .

Key ResponsibilitiesBookkeeping Quality Control & Review

• Review monthly bookkeeping completed by other team members for accuracy, completeness, and consistency

• Review balance sheet and general ledger accounts for unusual, incorrect, or unsupported balances

• Verify that bank, credit card, loan, payroll liability, clearing, intercompany, and other applicable accounts are properly reconciled

• Identify misclassifications, duplicate transactions, unreconciled activity, incorrect journal entries, stale balances, and other bookkeeping issues

• Ensure client books are complete and appropriately prepared for monthly reporting and year-end tax preparation

• Determine whether identified issues should be corrected directly, returned to the assigned bookkeeper, or escalated for further review

• Document review findings and provide clear, actionable feedback to bookkeeping staff

• Perform higher-level troubleshooting and assist with complex bookkeeping and cleanup issues

Workflow Oversight & Accountability

• Monitor bookkeeping workflows, recurring deadlines, pending items, and month-end completion across assigned team members

• Help ensure client work progresses from initiation through completion and does not remain unnecessarily outstanding

• Identify overdue work, recurring bottlenecks, missing information, and items requiring follow-up

• Help establish priorities when multiple client deadlines or accounting issues compete for attention

• Ensure incomplete items are properly documented, tracked, followed up on, and ultimately resolved

• Promote consistent use of firm workflows, checklists, documentation standards, and quality-control procedures

Process Improvement

• Evaluate existing bookkeeping procedures and identify opportunities to improve accuracy, consistency, and efficiency

• Help create, document, and refine standard operating procedures, checklists, templates, and bookkeeping workflows

• Identify recurring bookkeeping errors and determine whether changes in training, procedures, or internal controls could prevent them

• Recommend practical improvements to reduce rework and improve month-end completion

• Help standardize bookkeeping practices across clients and team members while recognizing when client-specific procedures are necessary

• Assist with implementation and adoption of improved processes

Staff Support & Training

• Serve as a technical resource for bookkeepers when questions or unusual accounting situations arise

• Provide constructive review notes and explain necessary corrections

• Help train bookkeepers on firm procedures, accounting concepts, QuickBooks Online, and recurring bookkeeping issues

• Identify areas where additional staff training or documentation may be needed

• Support development of bookkeepers' technical skills and ability to independently troubleshoot issues

• Encourage accountability and strong follow-through while maintaining a collaborative working environment

Client Bookkeeping

• Independently manage a smaller portfolio of small and mid-sized business clients

• Perform monthly bookkeeping, reconciliations, and account review for assigned clients

• Manage more complex transactions including loans, payroll entries, owner equity, intercompany activity, payment processors, clearing accounts, and multi-platform sales activity

• Investigate discrepancies and unusual balances and work through issues to resolution

• Request and follow up on missing client information

• Maintain personal workflow, deadlines, and outstanding items for assigned accounts

• Prepare accurate and complete financial records for reporting and year-end tax preparation

Required Qualifications

• Significant professional bookkeeping experience with strong technical bookkeeping knowledge

• Advanced understanding of debits and credits, general ledger accounting, account reconciliation, and balance sheet accounts

• Strong QuickBooks Online experience

• Experience independently performing month-end bookkeeping and account review

• Ability to review financial records and identify accounting issues that may not be immediately obvious

• Experience troubleshooting and correcting bookkeeping discrepancies

• Strong understanding of loans, payroll liabilities, owner equity, clearing accounts, transfers, and other common balance sheet activity

• Demonstrated ability to independently manage multiple clients, priorities, deadlines, and outstanding items

• Strong organizational skills and exceptional follow-through

• Ability to provide clear, constructive feedback and explain accounting corrections to others

• Strong problem-solving skills and willingness to investigate issues rather than simply pass them along

• Ability to distinguish between an isolated bookkeeping error and a recurring process or training issue

• Ability to maintain confidentiality of sensitive client and financial information

Preferred Qualifications

• Prior experience working for an accounting, bookkeeping, CPA, or tax firm

• Prior experience reviewing the bookkeeping work of other employees

• Experience supervising, mentoring, or training bookkeepers

• Experience managing bookkeeping for multiple clients simultaneously

• QuickBooks Online ProAdvisor certification

• Experience with businesses involving multiple entities or intercompany activity

• Experience with e-commerce, Wireless Retail, or businesses receiving revenue through multiple sales channels and payment processors

• Experience reconciling merchant processors and clearing accounts

• Experience with payroll journal entries and payroll liability reconciliations

• Experience with bookkeeping cleanups and correcting prior-period accounting issues

• Experience preparing books for year-end tax preparation

• Experience developing or improving bookkeeping procedures, workflows, checklists, or internal quality-control processes

Compensation

$30–$36 per hour, depending on experience and demonstrated technical and supervisory capabilities.

Compensation within the range will be based on bookkeeping and accounting knowledge, QuickBooks Online proficiency, multi-client experience, quality-control and review experience, ability to troubleshoot complex bookkeeping issues, and prior experience training or supervising bookkeeping staff.