Part Time Coordinator Administrative Services - Engineering Center

The Coordinator of Administrative Services supports the Center Director of the Florida Heart Research Foundation Center for Innovation in Cardiovascular Health (CICH) by coordinating administrative operations for the Center. Key responsibilities include managing scheduling, space reservations, recruitment outreach, tracking and compiling metrics for reports to FHRF and FIU, assisting with budget planning and financial oversight, and coordinating advisory board communications and events. Responsibilities Coordinates with the Florida Heart Research Foundation (FHRF) and Center researchers to support quarterly reporting, including tracking deadlines, collecting budget information, providing templates to Center personnel, and submitting required documentation. Serves as a liaison among the College, Nicklaus Children’s Hospital, and Baptist Health to collect news and promotional content for the quarterly newsletter. Plans, coordinates, and supports the annual Heart Day symposium. Assists with content collection and updates for Center website design and maintenance and posts Center-related events to the FIU Calendar. Provides administrative support to the Center Director by coordinating Center-related meetings, scheduling, and travel authorizations. Promotes and gathers applications for Center-related funding opportunities, including annual doctoral fellowship applications outlined in funding agreements. Co‑ordinates with CEC Human Resources and the Office of Research and Economic Development (ORED) to support onboarding and administrative processes for Center personnel. Prepares requisitions, TARs, travel reimbursement, and expense reports; serves as the University credit card user for departmental transactions; adheres to university credit card policies and procedures; maintains record of requisitions and credit card transactions; provides details on transactions as needed for account reconciliation and reporting purposes; compiles, submits, and follows up expense reports for faculty and students. Qualifications Bachelor’s degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience. Job Category Administrative Advertised Salary $20,000 - $25,000 Work Schedule Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements Expanded Background Check Other Information This position is funded by an external source (e.g. a grant or contract) This position is part-time Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). 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