Executive Office Manager

Job Description

Job Description

Job Title: Executive Office Manager 
Location: Bozeman, MT 59718 (In-person; must reliably commute or plan to relocate) 
Company: Acela Truck Company 
Job Type: Full-time 
Salary: $30.00 – $35.00 per hour 
Benefits: 401(k) matching, health insurance, dental and vision coverage, paid time off 

 

Company Summary  

Acela Truck Company is a  fast-growing vehicle manufacturer building America’s most capable on- and off-highway trucks, including  mine support trucks, flood rescue vehicles, and go-anywhere recreational expedition vehicles . We operate in a  fast-paced, forward-moving environment that embraces  clear communication and  lean manufacturing principles , empowering employees to contribute meaningfully to their own success and the success of the company. 

 

Position Summary  

The Executive Office Manager oversees  all administrative, financial, and HR operations within the company, providing leadership and support to ensure smooth office functions, accurate accounting, and effective human resources management. This is a  high-responsibility role for a detail-oriented professional capable of managing multiple priorities and leading key office functions in a fast-paced manufacturing environment. 

 

Key Responsibilities  

Office Administration  

• Lead day-to-day office operations, ensuring efficiency and organization. 

• Maintain  filing, records, and internal process documentation . 

• Oversee office equipment and facility maintenance. 

• Coordinate logistics for vehicle movement to and from the facility. 

• Support order tracking, month-end close, and reconciliation activities. 

Financial Management & Accounting  

• Oversee  Accounts Receivable (A/R) and Accounts Payable (A/P) . 

• Assist in  budgeting, forecasting, and cash management . 

• Manage  inventory valuation, cost tracking, and financial reporting . 

• Maintain  general and subsidiary ledgers , including journal entries. 

• Collaborate with Controllers and Managers on  financial planning and compliance . 

• Ensure adherence to  accounting procedures, internal controls, and company policies . 

Human Resources & Payroll  

• Manage  payroll processing and HR reporting . 

• Lead  employee onboarding, benefits enrollment, and record-keeping . 

• Support performance management and professional development initiatives. 

• Assist in staff scheduling, policy enforcement, and cultivating a  positive workplace culture . 

• Ensure compliance with labor laws and company HR policies. 

Strategic Support & Collaboration  

• Work closely with company leadership to support  operational efficiency, financial health, and workforce productivity . 

• Contribute to process improvements across office, finance, and HR functions. 

• Perform additional duties as required to support leadership objectives. 

 

Qualifications  

• Minimum 3–5 years’ experience in office management, accounting, or HR roles. 

• Strong experience with  QuickBooks or similar accounting software . 

• Proficient in  Microsoft Excel, Word, and Outlook . 

• Solid understanding of  financial controls, accounting processes, HR policies, and payroll administration . 

• Excellent  organization, leadership, and communication skills . 

• Highly  detail-oriented with the ability to prioritize competing tasks. 

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or HR  preferred . 

 

Work Environment & Culture  

• Fast-paced, collaborative, and quality-focused. 

• Emphasizes  accuracy, accountability, and employee development . 

• Fully  in-person role; remote work is not available. 

 

Work Schedule  

• Standard 8-hour shift , full-time.