Operating Room Coordinator

Job Description

Job Description

Benefits:

• Bonus based on performance
• Competitive salary
• Paid time off

Puyana Plastic Surgery is seeking an experienced, highly organized, and hands-on OR Coordinator to lead the day-to-day operations of our on-site office-based surgical facility in Coral Gables.

This role is ideal for someone who enjoys not only participating in patient care, but also running a surgical facility : leading the surgical team, maintaining regulatory readiness, managing inventory and documentation, and improving workflows.

Key Responsibilities

OR Operations

• Oversee the daily operations and readiness of the OR and PACU.
• Ensure surgical areas are properly staffed, organized, stocked, and prepared for each surgical day.
• Coordinate OR and PACU staff and ensure appropriate coverage for scheduled cases.
• Coordinate with Dr. Puyana, anesthesia providers, nurses, surgical assistants, and other members of the surgical team.
• Support efficient patient flow from pre-operative preparation through surgery, recovery, and discharge.
• Provide hands-on clinical support when appropriate based on qualifications, training, and scope of practice.
• Identify operational issues and resolve them proactively.

Clinical Documentation & Compliance

• Review surgical charts and required documentation for completeness and accuracy.
• Ensure required OR, PACU, anesthesia, sterilization, medication, emergency equipment, and other clinical logs are completed accurately and on time.
• Oversee infection-control and sterilization processes, documentation, and required testing.
• Ensure medications and controlled substances are properly stored, tracked, reconciled, and documented.
• Maintain crash cart and emergency equipment readiness and ensure required checks are completed.
• Help maintain compliance with applicable Florida office-surgery requirements, infection-control standards, and practice policies.
• Maintain continuous readiness for regulatory inspections and compliance reviews.
• Identify missing documentation or compliance gaps and ensure they are corrected promptly.

Inventory, Equipment & Facility Readiness

• Oversee surgical supplies, medications, implants, and OR/PACU inventory.
• Maintain appropriate par levels and ensure supplies are available before they are needed.
• Coordinate purchasing, restocking, and vendor relationships.
• Monitor expiration dates and maintain organized storage of medications and surgical supplies.
• Coordinate equipment maintenance, inspections, servicing, repairs, and vendor visits.
• Ensure the surgical facility remains organized, functional, and inspection-ready at all times.

Team Leadership & Accountability

• Lead and coordinate OR and PACU personnel.
• Establish clear expectations and ensure assigned responsibilities are completed.
• Monitor adherence to clinical protocols, documentation requirements, safety standards, and practice policies.
• Provide training, coaching, and feedback to surgical staff.
• Assist with interviewing, onboarding, training, credentialing, and maintaining required personnel documentation.
• Foster a professional, collaborative, accountable, and safety-focused surgical environment.
• Address performance or operational concerns promptly and appropriately.

Qualifications

• Prior experience in an operating room, ambulatory surgery center, office-based surgical facility, or similar surgical environment required.
• Strong knowledge of OR and perioperative workflows.
• Previous OR leadership, supervisory, charge nurse, coordination, or management experience strongly preferred.
• Plastic surgery experience strongly preferred.
• Appropriate clinical licensure and/or credentials based on the candidate's professional background and responsibilities.
• Strong knowledge of surgical documentation, infection control, sterilization, medication management, inventory, and OR safety practices.
• Excellent organizational skills and exceptional attention to detail.
• Strong leadership, communication, and problem-solving skills.
• Comfortable working in a fast-paced, hands-on surgical environment.
• Proactive, dependable, and highly accountable.
• Comfortable using digital documentation, spreadsheets, and practice-management systems.
• Able to collaborate effectively with surgeons, anesthesia providers, nurses, surgical assistants, and administrative leadership.

Compensation & Benefits

• Competitive base salary commensurate with experience and qualifications.
• Performance-based bonus tied to established KPIs.
• Paid time off.
• Training and professional development.
• Team events and company activities.
• Opportunity to take ownership of and grow with an expanding plastic surgery practice.

Schedule
Full-Time | Coral Gables, FL
Schedule will be based on surgical volume and practice needs. Flexibility may occasionally be required to support surgical operations.
If you are an experienced surgical professional who takes pride in creating a safe, organized, compliant, and exceptionally well-run OR , we would love to meet you.