Office Manager

Job Description

Job Description

As an Office Manager, you will be the heartbeat of our organization, ensuring that our office runs smoothly and efficiently. You will play a vital role in managing daily operations, overseeing administrative functions, and supporting our team to achieve their best. Your leadership will foster a productive environment where everyone can thrive! This is brand new facility helping folks with behavioral health. We are looking for self-starter. 

Responsibilities

• Oversee daily office operations, including front desk management, multi-line phone systems, filing, and clerical tasks to ensure seamless workflow.
• Manage scheduling for meetings, appointments, and events, including event planning and logistics coordination.
• Supervise administrative staff, providing training and development opportunities to enhance team performance.
• Coordinate vendor management activities, including negotiating contracts and maintaining relationships with service providers.
• Handle human resources functions such as onboarding new employees, maintaining personnel records, and supporting payroll processes using QuickBooks or similar accounting software.
• Assist with budgeting, bookkeeping, and expense tracking to ensure financial accuracy and accountability.
• Support medical or specialized office management tasks as needed, including compliance with relevant regulations.
• Maintain organized records through filing systems and ensure confidentiality of sensitive information.
• Promote effective communication across departments by managing calendar schedules and ensuring timely information flow.
• Support team-building initiatives and contribute to a positive office environment through proactive engagement.

Qualifications

• Proven experience in office management or administrative roles within a professional setting.
• Supervising experience with demonstrated leadership skills in managing teams.
• Proficiency in QuickBooks or comparable accounting software for payroll and bookkeeping tasks.
• Strong organizational skills with the ability to manage multiple priorities efficiently.
• Experience with event planning, vendor management, and budget oversight.
• Excellent communication skills—both verbal and written—and phone etiquette expertise.
• Knowledge of human resources procedures including onboarding, training & development, and employee relations.
• Familiarity with medical office management or specialized administrative environments is a plus.
• Ability to operate multi-line phone systems and manage calendar scheduling effectively.
• Attention to detail in filing systems, record keeping, and compliance documentation. Join us as an Office Manager if you're energized by creating efficient workflows, leading teams with enthusiasm, and supporting a thriving workplace environment!

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person