Executive Assistant

Job Description

Job Description

LHH is seeking a Real Estate Administrative Coordinator to support a high-performing Retail Division within a confidential commercial real estate organization. This is a direct hire opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced, task-driven environment and enjoys working with systems, data, and high-volume coordination.

This role is essential to keeping daily operations running smoothly, supporting brokers and team members with critical administrative, mapping, and data-related tasks.

Key Responsibilities

• Utilize mapping tools (including SitesUSA ) to create, update, and manage client-facing maps and location data
• Edit and maintain site maps, visuals, and presentation materials using design and screen-capture tools
• Manage calendars and coordinate meetings, tours, and internal/external scheduling logistics
• Maintain tracking systems for time-sensitive items such as licensing, documentation, and deliverables
• Prepare professional correspondence, proposals, listing materials, and transaction-related documents
• Input, manage, and validate data across multiple systems, including manual imports as needed
• Conduct internet research and assist with property, ownership, and demographic data gathering
• Support transaction processes by coordinating documentation and communication with internal teams and vendors
• Manage commission invoicing and assist with expense reports and basic budgeting support
• Maintain organized records of contacts, properties, and internal documentation
• Partner with internal teams to ensure listings, materials, and data are accurate and up to date
• Provide general administrative support, including occasional front-office coverage and coordination tasks

What Makes You a Strong Fit

• Highly detail-oriented with the ability to manage multiple small tasks simultaneously
• Comfortable working in a process-driven, high-volume environment
• Strong organizational and follow-through skills
• Ability to navigate systems that require accuracy, consistency, and manual updates
• Adaptable and comfortable learning new tools and processes quickly
• Clear, professional communication skills
• Proactive and dependable in a team-oriented environment

Technical Skills & Tools

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with mapping tools (e.g., SitesUSA, Google Maps, GIS platforms) strongly preferred
• Ability to work across multiple systems and manage data accuracy
• Experience with visual editing or markup tools is a plus

Qualifications

• Associate degree required; Bachelor's degree preferred
• 3-5+ years of administrative, coordination, or operations support experience
• Commercial real estate experience is a plus; residential or other professional environments also considered
• Experience working in a structured, detail-driven environment is highly valued
• Notary commission or willingness to obtain is a plus
• Valid driver's license with ability to support occasional local travel

Pay Details: $65,000.00 to $72,000.00 per year

Search managed by: Sunny Hill

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.