Senior Fiscal Assistant - Public Works

Senior Fiscal Assistant - Public Works

This position is responsible for a variety of duties, including:

• Provides lead direction, training and work review to a small fiscal office support staff; organizes and assigns work, sets priorities and follows up to ensure coordination and completion of assigned work.
• Performs difficult or complex accounting, financial office support work and assists with special projects as assigned.
• Processes large dollar amount deposits from multiple state and federal agencies.
• Tracks detailed costs in a cost accounting management system for billing and State Controller's Road Report.
• Reviews and reconciles varied reports, journals, budgets, payroll or related fiscal or statistical data.
• Reviews and prepares complex time reports; calculates complex differential, premium and shift pay rates; reviews or prepares personnel transactions, benefits processing and related reports; provides benefits and payroll information to employees.

Work Location: Humboldt County Public Works 1106 Second Street Eureka, CA 95501 Please Note:

• A typical work schedule for this position is Mon - Fri, 8AM to 5PM with 1 hour lunch.
• This position is represented by the AFSCME bargaining unit.

Under general supervision, assigns, directs and reviews the work of a small fiscal and/or general office staff; provides difficult or specialized fiscal, financial, statistical and accounting office support to various County offices; performs related work as assigned.

This is either the working lead level in the fiscal support series, with responsibility for providing direction to a group of fiscal and/or general office assistants performing responsible fiscal support work, or the specialist level which performs difficult, technical, complex and specialized fiscal support duties, but does not have ongoing lead responsibilities. This is not considered a supervisory class in that the selection, evaluation and discipline of employees is not normally assigned to this level and the number of employees for which direction is provided is limited. This class is distinguished from Fiscal Services Supervisor in that the latter is the first full supervisory level in this series.

Provides lead direction, training and work review to a small fiscal and/or general office support staff; organizes and assigns work, sets priorities and follows up to ensure coordination and completion of assigned work.

Provides input into selection decisions, performance evaluations and disciplinary matters.

Performs difficult or complex accounting or financial office support work and assists with special projects as assigned.

Reviews and reconciles varied reports, journals, budget, payroll or related fiscal or statistical data.

Reviews or prepares complex time reports; calculates complex differential, premium and shift pay rates; reviews or prepares personnel transactions, benefits processing and related reports; provides benefits and payroll information to employees.

Audits and verifies various information, including source data as well as manual and computer-produced reports.

Reviews and audits changes to County tax rolls; updates and balances County tax rolls; calculates payments due on bonds and special assessments.

Maintains varied subsidiary ledgers, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.

Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.

Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.

Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.

Enters and retrieves data from an on-line or personal computer system and uses such technology to produce reports; operates standard office equipment.

Knowledge of:

• Basic supervisory principles and practices.
• Office administrative practices and procedures, including filing and the operation of standard office equipment.
• Fiscal document processing and record keeping, bookkeeping and basic governmental accounting principles and practices.
• Basic auditing principles and practices.
• Basic business data processing principles and the use of personal or on-line computer equipment.
• Business arithmetic.
• Policies and procedures related to the department or functional area to which assigned.
• Correct English usage and the standard format for typed materials.

Skill in:

• Planning, assigning, directing and reviewing the work of others.
• Training others in work procedures.
• Analyzing and resolving varied fiscal office administrative problems.
• Preparing, maintaining and reconciling various fiscal, accounting, payroll, personnel, statistical and numerical records.
• Performing detailed fiscal office support work accurately.
• Organizing, prioritizing and coordinating work activities.
• Operating standard office equipment including a calculator and computer terminal.
• Making accurate arithmetic calculations.
• Using initiative and sound independent judgment within established guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Typing with sufficient skill to complete forms and enter information into a computer system.

Other Requirements: Specified positions may require possession of a valid California driver's license.

Desirable Education and Experience: A typical way to obtain the knowledge and skills outlined above is: One year of fiscal support experience at a level equivalent to the County's class of Fiscal Assistant II.