TEST - Administrative Scheduler

Job Description

Job Description

Overview

Every Tarian Teammate contributes significantly to our mission. Whether you are a frontline employee or work behind the scenes, you are the reason why Tarian is TRUSTED TO PROTECT. You are a member of a diverse team working in an inclusive and dynamic environment. You will provide direct security and related public services.

Compensation: 

Benefits:

Our full-time positions offer role specific on-the-job training, career paths, and a full range of benefits:

• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off & Paid Holidays*
• 401k Plan & Free Retirement Planning Consulting
• Short-term & Long-term Disability Income Protection Benefits
• Life Insurance for Teammate and Family
• Employee Assistance Program
• Recognition & Reward Program
• Perks Discount Programs with 3,000 free classes from yoga to financial wellness
• Wellness Program
• Pet Insurance

POSITION SUMMARY:

The administrative scheduler provides high-level administrative and scheduling support to the Tarian program. This position will be responsible for performing a variety of administrative duties to ensure efficient operation of the site and will support Tarian leaders and teammates through a variety of tasks related to organization, scheduling, and communication. The ideal candidate is highly self-motivated, well-organized, professional, and capable of managing their workload while prioritizing tasks in a fast-paced corporate environment.

Responsibilities

You will conduct the following responsibilities, upholding Tarian’s commitment to safety and security while supporting the values and culture of the client and community.

• Assist subcontractors as needed or requested.
• Work with clients to schedule training, planning, and exercise engagements.
• Assist with maintaining the business unit budget and respective expense reports.
• Process expense reimbursements and reconcile credit card statements.
• Perform general clerical work including data entry, copying, answering phones, and filing
• Aid in the completion of business unit projects, to include (but not limited to):
  • Attendance/training certificates, transcription of After-Action Reports/Improvement Plans, delivery of training/exercise checklists, and pre/post-engagement follow-up.
• Review and manage accounts receivable follow-up/outreach.
• Receive calls from teammates for rescheduling / call-offs.
• Responsible for approving PTO requests from teammates.
• Work with leaders to fill vacant posts, by reaching out to teammates.
• Manage the time and attendance for teammates through appropriate software.
• Oversee the procurement of office supplies (ordering, inventory, discount program), shipping, mail receipt and distribution.
• Assist senior leadership with communication and logistical needs.
• Assist with special project assignments and/or project support as needed.
• Develop and maintain filing systems (including intranet) in accordance with Tarian record retention policy.
• Provide support for creating healthcare security proposals & consulting risk assessment reports.
• Make recommendations to improve the production, appearance, delivery and quality of customer facing proposal and consulting documents/deliverables.
• Perform other job-related duties as assigned.

Qualifications

A pre-employment background check and drug screen are required for this position upon receiving a conditional offer of employment.

Education and Experience:

• High school diploma or equivalent required
• Require three to five years of administrative support experience or an equivalent combination of education and experience (associate’s degree preferred).
• Excellent communication skills and possess the ability to communicate well verbally and in writing with all levels of internal and external individuals including teammates, clients, prospects, vendors and sales representatives.
• Expert level skills in Word, Outlook, and on-line meeting systems.
• Proficient with Excel, PowerPoint and InDesign.
• Basic math skills.
• Proficient with basic office machines including, but not limited to, copiers, scanners, printers and binding machines.
• Demonstrated ability to utilize high levels of discretion and confidentiality.
• Ability to exercise sound judgement.
• Ability to work independently with minimal supervision.
• Ability to multi-task and work on several projects simultaneously while continuing to provide quality work while meeting time sensitive deadlines.

Employment Verification
For applicable roles, previous employment must be verified through our background vendor. If any employment cannot be confirmed, candidates may be required to provide proof of employment (such as a pay stubs or W-2s).

PHYSICAL DEMANDS & WORK ENVIRONMENT

Work hours will vary depending on assignments, client schedules, project deadlines, and the needs of the company. Workweeks may exceed 40 hours and may involve any of the 7 days of the week, depending on the needs of the business. The work environment may be fast-paced and stressful or may also be quiet and slow-paced.  All environments and pace of work will require alertness and ability to perform under pressure.

While performing the duties of this job, the employee must be able to sit, stand, and walk for variable amounts of time throughout an assigned shift; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; occasionally stoop, kneel, or crouch. The employee must occasionally lift and/or move objects 25 pounds or more. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Frequently engages in mental concentration, analysis, and formulation.

About Tarian

Tarian stands out as North America’s foremost expert and trusted security partner, a distinction attributed not only to the solutions and services we provide but also as a testament to the incredible individuals on our team. Their diverse backgrounds and experiences continuously drive innovation and excellence across our company, enabling our growth and success.

At Tarian, we believe in the extraordinary power of people to enact positive change. Our vision is to shape a future where safety and security are not only foundations for enduring success but also powerful catalysts for positive change. We offer more than employment; we provide a career path rich in purpose and fulfillment. By joining Tarian, you become part of a greater mission. Through the creation of safe environments, you empower people, communities, and organizations to thrive and achieve their full potential, as well as your own.

Be Extraordinary. Always. Join Tarian in safeguarding what matters most.

Tarian is an equal opportunity employer.

We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.

About Tarian

Tarian stands out as North America’s foremost expert and trusted security partner, a distinction attributed not only to the solutions and services we provide but also as a testament to the incredible individuals on our team. Their diverse backgrounds and experiences continuously drive innovation and excellence across our company, enabling our growth and success.

At Tarian, we believe in the extraordinary power of people to enact positive change. Our vision is to shape a future where safety and security are not only foundations for enduring success but also powerful catalysts for positive change. We offer more than employment; we provide a career path rich in purpose and fulfillment. By joining Tarian, you become part of a greater mission. Through the creation of safe environments, you empower people, communities, and organizations to thrive and achieve their full potential, as well as your own.

Be Extraordinary. Always. Join Tarian in safeguarding what matters most.

Company Description

About Tarian\r\n\r\nTarian stands out as North America’s foremost expert and trusted security partner, a distinction attributed not only to the solutions and services we provide but also as a testament to the incredible individuals on our team. Their diverse backgrounds and experiences continuously drive innovation and excellence across our company, enabling our growth and success.\r\n\r\nAt Tarian, we believe in the extraordinary power of people to enact positive change. Our vision is to shape a future where safety and security are not only foundations for enduring success but also powerful catalysts for positive change. We offer more than employment; we provide a career path rich in purpose and fulfillment. By joining Tarian, you become part of a greater mission. Through the creation of safe environments, you empower people, communities, and organizations to thrive and achieve their full potential, as well as your own.\r\n\r\nBe Extraordinary. Always. Join Tarian in safeguarding what matters most.