Administrative/Executive Assistant 4

Job Title - Administrative/Executive Assistant 4


Pay Range: $22-24/hr


Estimated Start Date 2 November 2026


Building Location Alpharetta, GA 30005


Remote Possibility On-Site Full Time Additional Comments (if applicable):


Daily Schedule Monday-Friday, 7:00 AM-3:30 PM.


Occasional support outside normal hours may be required for leadership meetings, customer visits, employee events, or security-related activities.


Estimated Duration 12 months

Interview Process Rounds: 1

Job Description:


Summary:


The Administrative Coordinator serves as a trusted partner to the Facilities Engineering leadership team, providing administrative, security coordination, purchasing, and operational support.


The role manages critical day-to-day processes, coordinates communications, maintains documentation, and supports the smooth execution of security and procurement activities.

Job Responsibilities:


* Provide administrative support to Facilities Engineering leadership and serve as a primary point of contact for routine requests.


* Manage calendars, schedule meetings, coordinate logistics, and prepare meeting materials.


* Coordinate badge requests, visitor access, building access changes, and visitor management processes.


* Maintain security records and reporting, track request status, communicate updates, and escalate approvals, exceptions, and incidents.


* Own the purchase requisition process, including preparing requisitions, coordinating approvals, obtaining vendor quotes, and supporting purchasing activities.


* Monitor purchase orders, delivery schedules, and vendor communications.


* Prepare and distribute presentations, reports, meeting minutes, correspondence, and other business documentation.


* Maintain SharePoint sites, procedures, forms, and reference materials; support audits, inventory reviews, and fixed asset reporting.


* Coordinate onboarding logistics for employees, contractors, and interns.


* Support leadership meetings, employee events, executive and customer visits, and special projects.

Education/Experience:


* Associate's or Bachelor's degree preferred, or an equivalent combination of education and experience.


* 5-10 years of administrative, operations coordination, executive support, or related experience.


* Experience supporting leadership in a manufacturing, facilities, engineering, or operations environment is strongly preferred.

Position's Contributions to Work Group:


The Administrative Coordinator provides administrative, purchasing, security coordination, and operational support for Facilities Engineering.


The position serves as a central point of coordination for leadership, employees, contractors, suppliers, and visitors while supporting procurement, onboarding, documentation, reporting, access control administration, and general business operations.

Surrounding Team and Purpose:


The role supports Facilities Engineering and works closely with Manufacturing Operations leadership and site partners across Security, Maintenance, Human Resources, Finance, Procurement, contractors, and suppliers.

Reason/Motivation for Request:


Addition. Growth in administrative, procurement, onboarding, security coordination, and operational support activities requires a dedicated resource to improve responsiveness, process execution, and organizational effectiveness.

Why this Role?


This role offers direct partnership with site leadership and broad exposure to facilities operations, procurement, physical security administration, onboarding, documentation management, and project coordination.


The position plays an important role in supporting critical site functions and improving day-to-day business execution.

Typical Task Breakdown:


* Coordinate calendars, meetings, communications, and leadership support activities.


* Process purchase requisitions, vendor quotes, approvals, and procurement requests.


* Coordinate badge requests, visitor access, onboarding, and security administration.


* Maintain documentation, reports, SharePoint content, records, and correspondence.


* Support customer visits, employee events, audits, leadership meetings, and special projects.

Interaction with Team:


Daily interaction with Facilities Engineering leadership and frequent coordination with employees, contractors, visitors, vendors, and cross-functional partners.

Work Environment: Full-time, on-site position at the Alpharetta EPD Plant in a fast-paced environment requiring coordination across multiple functions and priorities.

Education & Experience Required:


* Years of experience: 5-10 years


* Degree requirement: associate or bachelor's degree preferred; equivalent education and experience considered. High school diploma required.


* Internships accepted as job experience: Yes, when combined with relevant administrative or operations experience.


* Comparable roles: Administrative Coordinator, Executive Assistant, Administrative Assistant, Operations Coordinator, Office Manager, Facilities Coordinator, Project Coordinator, or Business Support Specialist.

Top 3 Skills:


1. Administrative and organizational coordination


2. Procurement and purchasing support


3. Communication and stakeholder management Additional

Technical Skills:

Required: MS Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. (managing these pieces is critical) Desired: Purchase requisition systems, iLobby or similar visitor management systems, access control and badge systems, and records management systems.

Soft Skills:


Required: Organization, written and verbal communication, attention to detail, customer service, discretion, independent work, and management of multiple priorities.


Desired: Proactive problem solving, initiative, project coordination, and leadership support experience.

Disqualifiers/Red Flags/Overqualifications:


- Limited MS Office proficiency; weak organizational or communication skills; inability to handle confidential information; insufficient relevant administrative coordination experience; or seeking exclusively remote work.


- Choppy tenure/ consistent job hopping


- not open to relocation candidates at the moment


Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.


Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit .


Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.