Program Coordinator

Job Description

Job Description

Role and ResponsibilitiesThe Program Coordinator supports the daily operations and coordination of quality youth development programming for Boys & Girls Club of Dayton members. This role assists with program organization, event coordination, scheduling, program quality support, supply management, and operational logistics to help ensure a safe, engaging, and consistent Club experience for all youth and teens served. The Program Coordinator works collaboratively with Club staff, caregivers, community partners, and volunteers to support the overall success of Club operations and programming.
ESSENTIAL RESPONSIBILITIES
Program Operations & Coordination

• Coordinate and maintain daily Club schedules to support smooth program operations across all program areas.
• Support program staff during transitions, large-group activities, and coverage needs as directed by the Club Director.

Program Resources & Logistics

• Maintain organization, inventory, and readiness of program supplies, materials, and resources.
• Assist with ordering, tracking, and preparing supplies needed for daily programming, events, and special activities.
• Support meal and snack logistics to ensure timely and organized distribution to Club members.
• Assist with transportation coordination and communication related to field trips, events, and special activities.

Events, Family & Community Engagement

• Coordinate and support Club-wide events, family engagement opportunities, field trips, and special initiatives.
• Support caregiver communication by assisting with program reminders, event updates, and general Club information.
• Assist with volunteer coordination and operational support during events and activities as assigned.

Program Quality & Administrative Support

• Conduct routine program quality walkthroughs to support consistency, engagement, safety, and operational preparedness.
• Maintain compliance with organizational policies, safety procedures, licensing requirements, and youth development standards.

Culture & Team Support

• Promote a positive, respectful, safe, and welcoming environment for all stakeholders.
• Perform other related duties as assigned by the Club Director.

Collaboration

• Assist Club Director with establishing and maintaining Average Daily Attendance goals
• Develop strong community partnerships to enhance programming and community awareness.
• Conduct a needs assessment with staff to determine volunteer needs
• Perform other job-related tasks as assigned.

Physical Requirements/Work Environment
We maintain a 15:1 member to staff ratio.  Activities are varied and require active engagement during educational and recreational programming, which may include extended periods of walking and standing. Activities will be varied due to working with youth and could require running and extended periods of standing and walking. Maximum unassisted lift = 50 lbs. Average lift less than 25 lbs. Requires ability to use computer, various standard and specialized software and database systems, keyboard, calculator and typical office machines. Requires travel to other Clubs and community agencies for meetings and training events.

Environmental Requirements
Inside average office environment. Average office noise levels. No personal protective equipment required. Ambient temperature is between 68 and 76 degrees Fahrenheit. May be required to perform duties outside of the office environment, such as in gym space, cafeteria space or outside with exposure to sunlight, dirt, wind and varying temperatures of 35 degrees to 98 degrees Fahrenheit.

Skills/Knowledge Required

• Associate’s degree preferred
• Demonstrated experience in effective work with young people (3 years minimum)
• Strong verbal, written, communication, and time management skills
• Experience in a Boys & Girls Club or similar organization planning programs based on the developmental needs of young people.
• CPR, First Aid and Child Abuse Prevention certification required (training provided).

Disclaimer
The information presented indicates the general nature and level of work expected in this classification.  It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

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