Operations Coordinator/Office Manager

Operations Coordinator/Office Manager

The Operations Coordinator is responsible for supporting payroll administration, apprentice tracking, onboarding, employee records, office operations, vendor coordination, and general administrative functions. This role serves as the administrative hub for workforce coordination and office operations and is not intended to function as a traditional HR Manager position.

Responsibilities:

• Provide payroll support and timekeeping administration.
• Facilitate new hire onboarding and manage employee paperwork.
• Maintain personnel files and employee records.
• Track apprentice schooling, attendance, and progress.
• Oversee license, certification, and training record tracking.
• Administer PTO and generate workforce reports.
• Coordinate office supplies, coffee service, uniforms, and vendors.
• Schedule meetings and manage office administration tasks.
• Support benefits and workers' compensation administration.
• Coordinate recruiting efforts and schedule interviews.
• Provide administrative support for company leadership.
• Engage in special projects and process improvement initiatives.

Essential Skills:

• At least 3 years of experience in an office management, or operations roles.
• Strong organizational and follow-up skills.
• Excellent attention to detail.
• Proficiency with Microsoft Office.
• Ability to manage multiple priorities.
• Strong communication skills.

Work Environment:

The role is 100% onsite with working hours from 8 AM to 5 PM. The team consists of 30-35 employees, and the position is located in Gaithersburg. Candidates are expected to be local to the area to ensure a manageable commute. The environment encourages a collaborative atmosphere with opportunities for professional development. Benefits include health insurance, a 401(k) retirement plan, paid time off, paid holidays, and company-paid training.

Job Type & Location:

This is a Contract to Hire position based out of Gaithersburg, MD.

Pay and Benefits:

The pay range for this position is $33.66 - $38.47/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Gaithersburg, MD.

Application Deadline:

This position is anticipated to close on Jul 20, 2026.