Administrative Assistant, Student Services

Job Title

Performs secretarial duties in the district office

Qualifications

Prefer high school diploma or equivalent. Prefer three years of experience in a related field.

Reports To

Director of Student Services

Performance Responsibilities

• Review and record individualized education programs and other special education documents.
• Review and record Section 504 Plans and related documents.
• Notify special education staff of newly-enrolled special education and Section 504 students.
• Create purchase orders and manage monthly invoices.
• Communicate with transportation regarding specialized routing.
• Record attendance for private day school, homebound, and Head Start students.
• Track student eligibility for alternative assessment, extended school year, sensory services, and alternative to suspension programs.
• Answers telephone to provide information, take messages, or transfer calls.
• Prepares and compiles various departmental records and reports.
• Compiles statistical reports and maintains special education staff caseloads.
• Maintains and keep safe, official school district documents and student records.
• Maintains staff rosters.
• Performs other job duties as assigned.

Competencies

• Maintains ability to use computer as well as other office equipment.
• Perform basic math, including calculations using fractions, percents, and/or ratios.
• Read a variety of manuals; writes documents following prescribed formats, and/or present information to others.
• Understand multi-step written and oral instructions.
• Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; and office equipment/software.
• Problem Solving - Identifies and resolves problems in a timely manner.
• Customer Service - Manages difficult or emotional situations; Responds promptly to student, staff, and public needs.
• Interpersonal Skills - Maintains confidentiality; Creates and maintains a positive and conducive work environment.
• Oral Communication - Responds well to questions.
• Written Communication - Edits work for spelling and grammar.
• Diversity - Shows respect and sensitivity for cultural differences.
• Ethics - Treats people with respect.
• Organizational Support - Follows policies and procedures.
• Professionalism - Approaches others in a tactful and positive manner.
• Safety and Security - Uses equipment and materials properly.

Language Skills

• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to write correspondence.
• Ability to work with a variety of people and maintain confidentiality of information.

Technology Skills

• To perform this job successfully, an individual should have knowledge of Internet and district software and Microsoft office (Word, Excel, Publisher, PowerPoint, and other appropriate technology software).
• Knowledge of appropriate business machines and telephones.
• Monitor special system(s), not limited to, including security and fire alarm systems.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must occasionally lift and/or move up to 25 pounds. In addition, some carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
• The usual and customary methods of performing the job's functions require the following physical demands: requires sitting, walking, and standing.
• Specific vision abilities required by this job include close vision and distance vision.

Terms of Employment

• Twelve-month, employee pay and benefits in accordance with Board policy.
• FLSA: Non-Exempt
• Full Time Employee Benefits: in accordance with Board policy.

Evaluation

• Performance to be evaluated in accordance with the Board policy on evaluation of support personnel.