Administrative Assistant II

Job Description

Job Description

Who We Are

The Reno-Sparks Indian Colony represents descendants of three Great Basin Indigenous peoples: the Numu (Northern Paiute) , Newe (Western Shoshone) , and Washeshu (Washoe) . These communities lived in harmony with the land for generations before European contact, following seasonal cycles and forming small, efficient social groups for survival.

Each group’s name means “The People” in their own language, reflecting their deep cultural identity and connection to the Earth. They maintained strong traditions, respected neighboring tribes, and engaged in trade throughout the region.

Today, the Reno-Sparks Indian Colony continues to honor these traditions while supporting the well-being, culture, and future of its tribal community. Role Overview

As Administrative Assistant II, you will provide dependable clerical and administrative support that enables the Public Works Director and staff to deliver timely, accurate public service with meaningful community impact. This position exists to keep information, schedules, and routine documentation controlled, accessible, and completed to standard.

Primary duties include:
- Drafting, formatting, and distributing letters, memos, reports, and other routine materials
- Coordinating calendars, meetings, and related logistics; monitoring deadlines and follow-ups
- Maintaining orderly electronic and paper files to support effective records retrieval
- Responding to internal and external inquiries and routing requests to the appropriate staff member

Required knowledge and skills:
- Able to set priorities while managing multiple tasks with accuracy
- Demonstrate ability to communicate effectively in written and oral modes
- Must be fluent in Word, Excel and Outlook

Candidates who are purpose-driven and ready to contribute to reliable Public Works operations are encouraged to apply. Daily Rhythm

You will work onsite in Reno, Nevada (89502) on a Monday–Friday schedule, 8:00 a.m.–5:00 p.m., supporting the Public Works Director and team. The day typically involves steady coordination between email, calendars, and document workflows, with frequent transitions between planned tasks and time-sensitive requests. You will maintain clear communication with staff and community-facing contacts, keep materials orderly for quick retrieval, and close out the day by confirming upcoming schedules and ensuring deliverables are ready for the next business day—helping the department make a difference through dependable administrative execution.

Benefits Overview

This full-time role includes Medical, Dental, and Vision coverage, plus a 401(k) plan and Life Insurance.

Please Note: Hiring preference is provided to qualified members of the Reno-Sparks Indian Colony followed by members of other federally recognized tribes. Reno-Sparks Indian Colony requires any designated candidate to complete a pre-employment criminal background check, drug screen, and confirmation of professional references.