Bilingual Traveling Site Administrator

Job Description

Job Description

Job Title:
Bilingual Spanish-English Traveling Site Administrator

Job Type:
Full-Time

Location:
100% Travel – U.S. Construction Job Sites

About Reich Installation Services, Inc.

Reich Installation Services, Inc. (RIS) specializes in the installation of automated material handling and racking systems at large-scale industrial sites across the U.S. Our projects are located on active construction job sites where precision, coordination, and efficiency are critical. We are currently seeking a Bilingual Spanish English Traveling Site Administrator to support our dynamic field operations and management teams.

What to Expect in This Role

This is a 100% travel-based position. You’ll begin at a designated job site for an initial 4–6-month project phase and then transition to the next site as projects are completed. Each job site typically has 100–150 employees , including both Reich Installation Services and RM employees.

You’ll be working in an active construction environment —which means being comfortable with physical activity, noise, dust, and wearing required PPE (e.g., safety shoes).

This role is hands-on and critical in ensuring smooth administrative, HR, payroll, and housing operations on-site.

Key Responsibilities Inventory & Supply Management

• Manage inventory for Hilti tools, RIS materials (including tool room), machinery, and other equipment.

• Keep supply and inventory trackers updated and accurate.

• Ensure materials are accounted for, organized, and accessible.

Employee Coordination & Housing

• Work closely with the on-site management team to organize RIS and RM employees.

• Collaborate with the Housing Coordinator to support onboarding and employee housing logistics.

• Track and manage housing assignments and updates.

HR Policies & Support

• Act as an on-site point of contact for HR-related matters.

• Ensure employee adherence to company policies and local/state labor laws.

• Support or lead incident investigations, compliance trainings, and HR documentation as needed.

Timesheet & Payroll Assistance

• Oversee timely and accurate timesheet submissions for all crew members.

• Assist with ADP data entry and updates to support payroll processing.

• Address timekeeping discrepancies or issues on-site.

Safety & Incident Reporting

• Serve as backup to the Safety Coordinator for logging and managing incidents.

• Help maintain a strong safety culture by supporting compliance and reporting processes.

Administrative & Operational Support

• Provide day-to-day administrative support to on-site managers.

• Coordinate logistics, update housing logs, manage documentation, and support general site operations.

Qualifications

• Bilingual (Spanish & English) – spoken and written communication required.

• Willing and able to travel 100% of the time to job sites across the U.S.

• Comfortable working in active construction environments (loud, physical, PPE-required).

• Experience supporting large teams (100–150 employees preferred).

• Proficient in Microsoft Excel (data tracking, spreadsheets, housing logs).

• Experience with ADP or other payroll/timesheet systems.

• Solid understanding of HR policies and labor compliance standards .

• Highly organized , proactive , and able to multitask under pressure.

• Strong interpersonal and communication skills.

• Eager to learn and adapt to new software and tools.

Benefits

• Competitive salary

• Health, dental, and vision insurance

• Company-sponsored 401(k)

• Paid time off (PTO)

• Housing benefits (based on eligibility and site assignment)

Work Environment

• Active construction site – must be comfortable with noise, dust, physical activity, and safety protocols.

• Safety shoes/PPE required 

• Fast-paced, team-oriented environment with a strong focus on safety and accountability.

Reich Installation Services, Inc. is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.