Research Administrator

Qualifications A minimum of 3 years of related experience, including prior experience in an academic grant funded environment. Knowledge of and experience with full scope of pre-award grant management, including mastery of terminology, standards, and tools for grant management; Ability to serve as a resource to peers. Proficiency in Microsoft Office (especially Excel) Plus Bachelor's degree in biological science or business/administration degree such as finance, accounting, business administration, business, public health, public administration, or a directly related field. Prior experience with NIH submissions and systems (eRA Commons, ASSIST, RePORTER) Position Summary As a member of the Pre-Award team, the Research Administrator I contributes to the organization's research mission by supporting grant‑related pre‑award administrative activities for research departments and participating programs. In this role, the Research Administrator I will leverage their pre‑award grant administration knowledge to assist faculty in the submission and pre‑award administration of grants and contracts. Key areas of responsibility will include assisting Principal Investigators (PIs) in the development, review, and submission of grants; preparing grant budgets; drafting supporting materials; and assisting with annual progress reports. Through this role, the Research Administrator I can expect to broaden their knowledge of academic grant‑funded environments, including complex grants and the funded research landscape, while contributing to the development of peers on the Pre‑Award team. To be successful in this role, the Research Administrator I should be able to apply their full breadth of pre‑award grant administration knowledge while demonstrating strong interpersonal and communication skills, attention to detail, and an ability to work collaboratively and independently in a deadline‑driven environment. The Administrator I should be enthusiastic about building relationships and working closely with Principal Investigators to contribute to the advancement of research. Responsibilities Assists in the development, review, and submission of all Federal, State, and foundation grants and contracts applications, with a primary focus on individual investigator grants and multi‑component grants. Manages timelines and the overall progression of submission to ensure the on‑time completion of high‑quality, responsive, and compliant proposal applications. Trains under the direction of senior staff to gain knowledge and expertise in complex grants, such as center grants and training grants. Assists senior staff on pre‑award administration of said grants. Prepares grant budgets and budget justifications based on the aims provided and RFA technical content requirements in full compliance with sponsor/donor policies and organizational requirements, as well as engages outside collaborators and establishes subcontracts. Prepares and compiles all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements. Drafts supporting documents for grants including letters of intent, letters of support, cover letters, facilities, and resources. Maintains detailed, up‑to‑date records of PI's other support, biosketches, and grant submission documents. Responds to RFAs and summary statements and addresses issues prior to submission. In coordination with the Post‑Award Team and Principal Investigators, promotes accurate preparation and timely submission of progress reports as required by sponsoring programs. Tracks the status of pending applications and follows up with investigators regarding review/funding status of applications. Supports investigators in responding to Just‑In‑Time requests. Ensures files are complete for awarded applications and secures missing information from Principal Investigators and/or administrators. Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing systems using shared drives, and updated resources and facilities. Performs all other duties as assigned within scope of practice and/or training. People and Stakeholder Management Works collaboratively and cooperatively with faculty, grant writers, proposal development teams, and the Pre‑Award team on all aspects of grant administration. Manages and maintains positive relationships with internal and external stakeholders, such as faculty, internal offices, funding agencies, and collaborating organizations. Contributes to a team learning culture by providing support to colleagues, demonstrating self‑development, and keeping current on relevant professional development topics. Models professionalism and accountability in interactions with internal clients through clear, respectful, and timely communication and responsive follow‑up. Strategy and Continuous Improvement Maintains sound knowledge of federal rules and regulations that govern research grants and stays informed about sponsor terms and conditions for submitting and administering grant awards. Participates in and/or supports team projects and initiatives. Uses tools and reporting mechanisms to track progress and ensure timely communication of issues and status. Keeps current on all organizational policies, goals, and initiatives. Successfully completes all required organizational and department trainings. Performs other related duties and responsibilities as assigned/requested. #J-18808-Ljbffr The Planet Group