Project Administrator

Job Description

Job Description

Project Administrator CONSTRUCTION MANAGEMENT OPERATIONS FULL-TIME, NON-EXEMPT GLA Morris Construction, Inc. is an award-winning general contractor based in the historic mountain community of Truckee, CA. We are well-established, having been in operation for nearly 30 years, providing a full suite of professional construction services to the Northern Sierra region. Our people are the best part of our company -- they are the foundation of our success -- and together we offer the expertise and large-scale infrastructure of an award-winning builder. Our resources include fleets of commercial vehicles and heavy equipment, professional office personnel, and in-house specialty trades which allow us to self-perform much of our work. Since 1995, our “relationship-first” philosophy has guided our thriving industry relationships and produced countless testimonials of client success. We are currently seeking an Project Administrator to join our team in Truckee, CA. This position is Full-Time (Exempt) and reports directly to the Project Manager. GENERAL DESCRIPTION: The Project Administrator is responsible for supporting construction projects by coordinating with the project team and executing the administrative aspects of a project. This role requires individuals to possess strong written and verbal communication skills with the ability to collaborate with multi-functional teams of building and design professionals. They must also be highly organized, excelling in a fast-paced office environment by multitasking and prioritizing daily tasks. The ideal candidate will have a mix of with the desire to advance in a construction management role. Applicants with a degree in a field relevant to construction or industry certification are preferred, and must be proficient with software (MS Office, email) and technology to succeed in this role. REPORTS TO: Project Manager Office Manager PROFESSIONAL DELIVERABLES: These results are expected from a top-performing Project Administrator. Project Setup: Ensure that proper tools are in place prior to the beginning of a project. Prepare and submit Prime Contracts and Subcontracts to the Project Manager for review and release to appropriate ownership and project partners Collect and organize all Construction Documents including plans, specifications, and drawings for permit application requirements and approved change orders Build and maintain project logs for tracking RFPs, RFIs, RFCs, Submittals, and Applications for Payment Project Closeout: Ensure that necessary documentation is in place to close out the project. Gather, prepare, and submit regulatory paperwork and certifications to appropriate agencies as required to obtain final approval Compile and distribute O&M manual to appropriate ownership Distribute all punch lists and follow up as necessary to ensure timely completion of punch list work Collect all required closeout documents for certification; assemble closeout documents and address non-compliant subcontractors directly for compliance Operational Excellence: Plan effectively Ensure subcontracts and insurance & bonds certificates are current and received prior to the performance of labor by subcontractors at the worksite Distribute short interval and full-term project schedules; ensure subcontractors have the most up-to-date Scopes of Work; assist with managing the overall project schedule Prepare all project meeting agendas and distribute associated Construction Documents to project partners as directed by the Project Manager Collect superintendent daily reports, weekly project photos, and safety documentation; review for completeness and file within appropriate project folders Provide assistance to the office manager as needed Pride in our Workmanship: Build responsibly Attend weekly project meetings as required; keep detailed meeting minutes for reporting to project stakeholders Quality counts! Follow through on completion of assigned tasks, communicate your challenges, and always do your best Relationship Management: Develop critical relationships Maintain client relationships at the appropriate level by reinforcing the Company’s commitment to world-class service and client care Promote positive third-party relations by being professional and dealing fairly with vendors and subcontractors Team Player: Flexible and quick to adapt to evolving needs Excel in a fast-paced, team environment by working collaboratively to achieve shared goals; seek to strengthen weaknesses so as to become a versatile, all-around team contributor Act with integrity, maintaining the highest ethical standards while managing with safety & profitability in mind Demonstrate a passion to get things done; can be counted on to execute on time with quality work and superior results BENEFITS: Join an award-winning, well-established company with over 29 years of service Competitive salary + bonus eligibility Family company culture with opportunities for career advancement