Senior Residency/Fellowship Program Coordinator

Senior Fellowship Coordinator provides advanced administrative, operational, and regulatory oversight for the ACGME-accredited Pulmonary & Critical Care Medicine Fellowship Program. This role reports to the Administrative Manager and Program Director and partners closely with Program Leadership and GME Office to ensure compliance with accreditation standards, efficient program operations, and a high-quality educational environment. Job Responsibilities Program Leadership & Operations Oversee daily program operations, ensuring efficiency, accuracy, and compliance with institutional and ACGME requirements. Partner with Program Leadership on strategic planning, policy implementation, and continuous program improvement. Serve as the central liaison across fellows, faculty, GME, and affiliated sites. Mentor and guide junior coordinators and staff; provide training, oversight, and escalation support. Serve as a senior resource across Pulmonary & Critical Care programs, providing as-needed support and ensuring alignment with GME and departmental standards. Accreditation, Compliance & Data Oversight Ensure continuous ACGME compliance and accreditation readiness. Oversee and validate all program data across systems (e.g., ADS, New Innovations/FasTrack), including rosters, milestones, case/procedure logs, scholarly activity, and program metrics. Ensure accurate and timely submission of Milestones, ADS updates, and all required accreditation documentation. Lead ACGME site visit preparation, Self-Study, APE, and required reporting; ensure readiness of all supporting documentation. Coordinate GMEC/DIO approvals for program changes, submissions, and accreditation-related actions. Interpret requirements, implement standardized processes, and ensure data integrity and audit readiness. Evaluation & Academic Administration Oversee evaluation processes, including fellow, faculty, rotation, and program evaluations, and milestones reporting. Coordinate CCC and PEC meetings, including preparation of data and documentation. Coordinate and track semi-annual fellow evaluations and review meetings with Program Leadership. Monitor completion rates, identify trends, and provide actionable insights to Program Leadership. Fellow Lifecycle & Recruitment Oversee the full fellow lifecycle, including recruitment, onboarding, credentialing, orientation, scheduling, advancement, and graduation. Lead recruitment through ERAS, Thalamus, and NRMP, including application management, interview coordination, and rank list submission. Ensure timely completion of onboarding and credentialing requirements in collaboration with GME and HR. Maintain accurate, complete, and audit-ready fellow records, including evaluations, case logs, scholarly activity, and summative assessments. Provide verification of training and completion documentation, including for early departures if applicable. Manage rotations, block schedules, PLAs, and duty hour compliance. Program Administration, Events & Financial Oversight Oversee program administrative operations, including calendars, meetings, and educational activities. Plan, coordinate, and manage logistics for program events, recruitment activities, conferences, and fellow educational sessions (virtual and in-person). Support coordination of in-service and board-related examinations, including scheduling and proctoring as needed. Maintain and update the fellowship handbook and timeline records, program manuals, policies, and website content to ensure accuracy, compliance, and effective program promotion. Review and ensure accuracy of financial processes (reimbursements, stipends, invoices) and assist with budget tracking with guidance provided by the Division Administration leadership. Communication & Collaboration Maintain clear and effective communication with fellows, faculty, GME, and institutional partners. Coordinate with HR, credentialing, and affiliated institutions to support training operations. Model professional communication and problem-solving; guide staff to resolve issues prior to escalation. Foster a supportive, collaborative, and organized learning environment. Minimum Qualifications Bachelor's degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Preferred Qualifications Bachelor's required; Master's preferred. 5+ years of GME experience, preferably in fellowship coordination. Experience with ACGME-accredited programs required. Advanced knowledge of ACGME requirements and accreditation processes. Proficiency in GME systems (e.g., New Innovations, ERAS, Thalamus, NRMP, ADS). Strong organizational, analytical, and project management skills. High attention to detail and data accuracy. Excellent communication and interpersonal skills. Ability to manage complex programs and mentor staff. Discretion in handling confidential information. Experience in Internal Medicine subspecialty or Pulmonary & Critical Care programs. Experience supervising or training staff. Familiarity with reporting tools and program analytics. Equal Opportunity Employer NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. Salary NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,481.60 - $90,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. To view the Pay Transparency Notice, please click here. #J-18808-Ljbffr NYU Langone Hospitals