Chief Finance and Administration Officer

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Chief Finance and Administration Officer

F New York, NY, US

Today Requisition ID: 1132

New York Common Pantry

Chief Finance and Administration Officer — Position Description

Reports to:

Chief Executive Officer

Direct Reports:

Controller; Senior Accountant; Assistant Vice President of Operations; Assistant Vice President of Human Resources; Office Manager.

Location:

New York, NY — based at NYCP's East Harlem offices, with regular presence at the Bronx hub

Salary Range:

$210,000 - 240,000, commensurate with experience

About New York Common Pantry

New York Common Pantry is one of the city’s largest hunger relief organizations, providing food assistance, case management services, senior food provision, nutrition education, and hygiene services. We are a dynamic, mission-driven organization experiencing rapid growth and expansion.

NYCP is a poverty-fighting organization that reduces hunger and promotes dignity, health, and self-sufficiency by using a holistic approach. Last year, we assisted over 800,000 visitors, served over 12.5 million meals, and accessed $10.8 million in public benefits resources for our guests. Through an array of programs that we offer, we look to establish long-term stability for those we serve.

Key Responsibilities

• Oversee all aspects of NYCP's financial operations, including accounting, payroll, procurement, accounts payable, and the general ledger.
• Lead annual budget development, multi-year forecasting, and monthly financial reporting (balance sheets, income statements, cash flow), ensuring alignment with organizational and programmatic goals.
• Monitor financial performance and advise the CEO, Board, and program leadership on trends, risks, and opportunities to optimize spending, diversify revenue, and improve efficiency.
• Develop program-specific and site-specific financial reporting to give program leadership a clear, granular view of operating performance across NYCP's multiple locations and funding streams.

• Manage the annual independent audit and Form 990 process, and maintain a compliant, well-documented internal control environment.
• Ensure compliance with government contract and grant requirements (including USDA and NY State funding), and develop a defensible cost-allocation methodology across NYCP's programs.
• Oversee organizational legal matters, including contracts, leases, insurance, and risk management, engaging outside counsel as needed.

• Direct operations across NYCP's brick-and-mortar sites, warehouse and food storage/distribution hub, and mobile distribution network, partnering with the Assistant Vice President of Operations and Food Sourcing leadership on procurement, logistics, and vendor management.
• Ensure NYCP's facilities are safe, well-maintained, and positioned to support continued programmatic growth, including oversight of capital projects and major equipment investments.
• Oversee general office administration and administrative support functions across NYCP's sites.

• Oversee NYCP's Human Resources function, including recruitment, onboarding, compensation and benefits administration, performance management, and employee relations.
• Supervise the Assistant Vice President of Human Resources and the HR team, ensuring HR capacity grows in step with NYCP's programmatic expansion.
• Champion staff engagement, retention, and professional development initiatives, fostering a healthy organizational culture as NYCP scales.
• Partnering with the Assistant Vice President of Operations, set strategy for NYCP's technology infrastructure, including financial, case management, and data systems, ensuring security, reliability, and staff capacity to use them effectively.
• Lead the evaluation, selection, and implementation of new systems and interactive dashboards that give staff, leadership, and the Board timely, actionable data.

• Supervise, mentor, and build out the Finance, HR and Operations teams as NYCP's administrative infrastructure continues to scale.
• Serve as a core member of the executive team, partnering with the CEO and peer Chief Officers on organizational strategy, the annual strategic plan, and Board reporting.

Qualifications

• Bachelor's degree required (Accounting, Finance, Business, or related field); CPA and/or advanced degree (MBA, MPA) preferred.
• 10-15+ years of progressively responsible finance and/or operations leadership experience, ideally including nonprofit or human-services accounting, government contracts, and multi-site operations.
• Demonstrated success leading financial systems transitions and technology-driven operational improvements.
• Deep understanding of nonprofit accounting principles, financial regulations, and reporting standards, including experience managing complex, multi-funder budgets.
• Experience overseeing facilities, procurement, and/or logistics functions, ideally across multiple sites.
• Strong analytical and strategic thinking skills paired with a hands-on, collaborative approach suited to a growing, mission-driven organization.
• Excellent written and verbal communication skills, with the ability to translate financial and operational information for non-financial audiences, including the Board of Directors.
• A genuine commitment to NYCP's mission of reducing hunger and promoting dignity, health, and self-sufficiency for New Yorkers in need.

Paid Holidays

• Paid Time Off, including Vacation, Personal, and Sick
• Medical, Medical Expense Reimbursement Plan, Dental, and Vision insurance
• Limited Purpose and dependent care FSA
• 403(b) Retirement Account
• Employer-Paid Life Insurance and Long-Term Disability
• Voluntary Life Insurance
• Voluntary Pet Insurance

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and NYCP may exercise its employment-at-will rights at any time.

New York Common Pantry is an Equal Opportunity Employer and is committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.