Facilities Budget Coordinator

Facilities Budget Coordinator

Our client, a leading Insurance Company is looking for a Facilities Budget Coordinator for an initial duration of 03 Months Contract Remote Role. Position Type: Hourly Contract Position (W2 only).

Job Title: Facilities Budget Coordinator

Location: Remote Role Duration: 03 Months Contract

Responsibilities:

• Strong excel and Smartsheet experience.
• Experience with high volume workload with heavy attention to details to invoices and PO. (heavy volume and faced paced)
• Nice to have - fexa (would be great) and Coupa (purchasing system all PO and invoice processing)
• Person will be managing invoices and PO with Smartsheet.
• Invoice review and accounting coding via Fexa. Accounting/accounts payable will be helpful
• Shift Remote - in line with 7:30-3:30 PT

Job Description:

• With moderate supervision, perform a variety of standard Facilities bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records.
• Oversee the building financial data and accounting practices across all LOBs. On average creates and tracks 1000+ purchase orders on an annual basis.
• Manage several subsidiary accounts by verifying, allocating, and posting transactions to building general ledger accounts across all LOBs.
• Main responsibilities include; ordering shopping carts, purchase order (PO) management and tracking, processing and confirming invoices, working with suppliers on delinquent invoicing.
• Work with Construction Managers and Facilities Specialist to ensure that accurate budget tracking, invoice management and accurate PO management are considered for new and existing projects. Ensure that all financial and transactional data are inputted accurately into accounting workbooks and SRM to ensure accurate financial records and reports.
• Track cash flow to invoices that are delayed and follow-up on vendor's payments on a routine basis to ensure Facilities budget workbooks are keep meticulously accurate.
• Maintain the records for fixed assets including depreciation, purchase, and sale of assets.
• Manage VIM invoicing, review, code and approve non-PO invoices, problem solve incoming invoices. Work closely with finance partner to track assets and depreciation.

Skills:

• One to two years of experience in an accounting environment. Knowledge of clerical or construction bookkeeping principles and practices.
• Ability to perform detailed work with numerical data and to make arithmetic computations accurately.
• Excellent organizational skills and the ability to meet tight deadlines 10-key by touch (7,000 ksph). Ability to key both alpha and numeric (6,000 ksph). Clean credit history as reported by credit report.

Compensation: The hourly rate for this position is between $21.00-$24.00 per hour. Benefits: Sunrise offers ACA compliant medical coverage/dental insurance/vision insurance to all employees. We also offer Sick time benefits as required per State regulations.

Qualified candidates please send your word format updated resume at the earliest to Pavan: View email address on click.appcast.io.