Accounts Receivable/Collections Administrator (Legal)

Job Description

Job Description

Accounts Receivable/Collections Administrator (Legal)

Location: Irvine, CA
Schedule: Full-Time, Onsite
Pay: $75k-90k
Employment Type: Contract-to-Hire

About the Role

Our client, a well-established law firm in Irvine, is seeking an experienced Accounts Receivable Specialist to join their accounting team on a contract-to-hire basis. This position will be responsible for managing the firm's accounts receivable activities, including client billing, collections, payment application, and account reconciliation.

The ideal candidate has strong attention to detail, excellent organizational skills, and prior experience handling accounts receivable within a professional services, legal, or law firm environment.

Key Responsibilities

• Generate recurring and ad hoc financial reports based on business needs.
• Perform accounts receivable functions, including account reviews and analysis.
• Cash Receipts - Backup Support
• Process incoming checks through the scanning system.
• Record and apply client payments to the appropriate accounts using Aderant.
• Monitor outstanding balances, identify past-due accounts, and communicate collection concerns to attorneys.
• Address questions and requests from clients, attorneys, and internal departments.
• Research payment issues, reconcile discrepancies, and work toward timely resolution.
• Prepare required notices related to a client's right to fee arbitration in accordance with company procedures.
• Coordinate the referral of seriously delinquent accounts to external collection counsel following established policies.
• Complete and submit bankruptcy claims and track related matters through the collection process.
• Respond to audit inquiries and provide requested supporting documentation.
• Handle special billing and statement requests, including account holds and other exceptions.
• Review client trust balances and process appropriate transfers or adjustments.
• Review new matter documentation to ensure compliance with established billing and accounting guidelines.
• Participate in committee meetings, document meeting minutes, and follow up on related questions or requests.

Qualifications

• 5+ years of accounts receivable or billing experience.
• Experience in a law firm or professional services environment strongly preferred.
• Familiarity with legal billing and client/matter accounting is a plus.
• Strong understanding of accounts receivable, cash applications, and account reconciliation.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple accounts and deadlines.
• Proficiency with Microsoft Excel and Microsoft Office.
• Experience with legal billing or accounting software is preferred.

Compensation & Benefits

• Contract-to-hire opportunity with potential for permanent placement.
• Full-time, onsite position in Irvine.
• Opportunity to join an established and professional legal organization.

Pay Details: $70,000.00 to $90,000.00 per year

Search managed by: Allison Lau

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.