Assistant Scheduling Manager

Job Description

Job Description

Pay: $50,000.00 - $60,000.00 per year

Job description:

Assistant Scheduling Manager

3 Washington Circle NW, Suites 207 & 305, Washington, DC
Full-Time | Immediate Start
Bilingual Preferred (English/Spanish)
EHR Experience Recommended

Job Overview

NBJI/DCHUX is seeking a highly organized and dependable  Assistant Scheduling Manager with healthcare scheduling experience (clinical and surgical) to oversee daily staff coordination, workforce scheduling, and administrative operations in a fast-paced medical office environment.

This role is ideal for candidates with experience in  healthcare administration, medical scheduling, workforce coordination, EHR systems, and staff management support .

Immediate hire.

Core ResponsibilitiesHealthcare Scheduling & Workforce Coordination

• Manage and optimize daily and weekly staff schedules
• Ensure proper coverage for clinical and administrative staff
• Handle last-minute call-outs and shift adjustments
• Maintain compliance with staffing requirements
• Scheduling for clinic and surgery
• Coordinating with insurance when needed for authorizations
• Chart auditing for medical records
• Checking in and out patients
• Collecting patient balances and responsibilities

EHR & Administrative Systems

• Maintain accurate documentation in Electronic Health Records (EHR)
• Update scheduling appointments and internal tracking systems
• Generate reports on staffing, attendance, and coverage gaps
• Assist with admin duties as directed

Office & Communication Support

• Serve as point of contact for scheduling inquiries
• Communicate professionally with providers, staff, and management
• Support leadership with operational coordination
• Maintain confidentiality and HIPAA compliance standards

Qualifications

Required:

• Minimum 3 years of scheduling or healthcare administrative experience
• Experience coordinating staff schedules in a medical or clinical setting
• Strong Microsoft Office skills (Excel, Outlook, Word)
• Excellent organizational and multitasking ability
• Strong written and verbal communication skills

Preferred:

• Bilingual (English/Spanish strongly preferred)
• Experience with EHR systems
• Experience in medical office operations or healthcare workforce management
• Supervisory or team coordination experience

Ideal Candidate Profile

Detail-oriented and deadline-driven
Calm under pressure and solution-focused
Strong interpersonal communication skills
Ability to manage high-volume scheduling
Professional and reliable

What We Offer

• Full time pay based on experience
• Stable full-time position
• Professional growth opportunity
• Supportive team environment
• Immediate start available
• Discretionary bonuses
• Health insurance, dental, 401K

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Experience:

• Medical office: 3 years (Required)

Language:

• Spanish (Preferred)

Ability to Commute:

• Washington, DC 20037 (Required)

Work Location: In person